2 Procedure

2.1 Procedure

Titel: Rental of a specified Pilot Plant

Beskrivelse: Aarhus Vand wishes to rent a specified pilot plant for the purpose of conducting a\n study prior to finalizing the design of Rewater, which is a new wastewater treatment\n plant for Aarhus city. The purpose of the specified pilot plant is to test quaternary\n and quinary treatment steps of tertiary effluent through targeted test and analysis\n over a period of time. The tendered contract includes the production, delivery, commissioning\n and possibly maintenance of an automated and remote controlled pilot plant during\n a rental period and the dismantling at termination of the rental period. The duration\n of the rental period is expected to be 12 months with the option to extend said rental\n period with up to 12 additional months.

Identifikator for proceduren: aefc3f4f-f982-46ab-91f1-32440ce2c9af

Intern ID: Aarhus Vand Pilot anlæg

Udbudsprocedure: Udbud med forhandling/indkaldelse af tilbud med forudgående offentliggørelse

Proceduren er en hasteprocedure: nej

2.1.1 Formål

Kontraktens hovedformål: Varer

Supplerende kontrakttype: Tjenesteydelser

Primær klassifikation (cpv): 42990000 Diverse specialmaskiner

Supplerende klassifikation (cpv): 45232421 Anlæg til spildevandsbehandling

Supplerende klassifikation (cpv): 42996000 Spildevandsrensningsudstyr

2.1.2 Udførelsessted

Postadresse: Sumatravej 4

By: Aarhus

Postnummer: 8000

Landsdel (NUTS): Østjylland (DK042)

Land: Danmark

Yderligere oplysninger: The Contracting Authority expects to conduct a round of negotiations with the tenderers,\n but reserves the right to award the tendered contract on the basis of the evaluation\n of the initial offers. For further information, please refer to the tender documents.
Please\n be advised, that on the 27th of November 2025 from noon to 4 p.m. the Contracting\n Authority will host an online information meeting for all interested applicants (a\n teams-meeting). Registration of interest in attending the online information meeting\n must be done no later than 25th of November 2025 via e-mail to Pia Pytlich at pipt@cowi.com.\n Along with the registration of interest in attending the online meeting, the tenderer\n must provide an e-mail address to which the invitation to the meeting may be sent.

2.1.4 Generelle oplysninger

Yderligere oplysninger: Applicants/tenderers are advised that the Contract includes the following contracted\n options:
Contracted option \"Scope 1 - Item 16\" regarding additional rental period\n consisting of 3 months x 4 times (maximum of 12 month extension) as specified in the\n Contract section 7.10.
Contracted option \"Scope 2\": Scope 2 contains add-on equipment\n to the rented pilot plant for addressing research question G, H, I and K, which the\n Contracting Authority may call throughout the rental period as specified in the Contract\n section 5.18.
Contracted option \"Scope 3\": Scope 3 covers additional services\n including the operation of the plant, maintenance and monitoring of pilot performance.\n The Contracting Authority’s decision to exercise this contracted option may be called\n throughout the rental period as specified in the Contract section 5.26.
Further,\n as specified in the Technical Specification section 9 (i) The Supplier shall ensure\n that all equipment supplied as well as the Pilot Plant itself complies with: a EU\n Machinery Directive, b. Pressure Equipment Directive, c. Relevant CE (European Conformity)\n marking requirements and d. Applicable EN and DS standards for all electrical installations.
Generally,\n applicants/tenderes are advised to do a throrough review of all the tender material.

Retsgrundlag:

Direktiv 2014/24/EU

2.1.6 Udelukkelsesgrunde

Kilder til grundlag for udelukkelse: Bekendtgørelse

Deltagelse i en kriminel organisation: Cf. Pursuant to section 135(1)(1) of the Danish Public Procurement Act. The applicant/tenderer\n will be excluded from participation in the procurement procedure, if the applicant/tenderer\n has been convicted or fined by a final judgment for acts committed as part of a criminal\n organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA of\n 24 October 2008 (Official Journal of the European Union 2008, No L 300, page 42).\n Documentation that the applicant/tenderer is not covered by exclusion can be verified\n by a service certificate (DK) or by equivalent documentation in accordance with section\n 152 of the Danish Public Procurement Act. The documentation may not be more than 6\n months old at the time when the Contracting Authority requests it.

Korruption: Cf. Pursuant to section 135(1)(2) of the Danish Public Procurement Act. The applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been convicted or fined by a final judgment for corruption involving officials\n of the European Union and of the EU member states and Article 2(1) of Council Framework\n Decision 2003/568/JHA of 22 July 2003 on combating of corruption in the private sector\n (Official Journal of the European Union 2003, No. L 192, page 54) and corruption as\n defined by national law in the member state or home country of the applicant/tenderer\n or in the country in which the pplicant/tenderer is established. Documentation that\n the applicant/tenderer is not covered by exclusion can be verified by a service certificate\n (DK) or by equivalent documentation in accordance with section 152 of the Public Procurement\n Act. The documentation may not be more than 6 months old at the time the Contracting\n Authority requests it.

Svig: Cf. Pursuant to section 135(1)(3) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the tendering procedure if the latter has been\n convicted or fined by a final judgment for fraud as defined in the Article 1 of the\n Convention relating to the Protection of the financial interests of the European Communities.\n Documentation that the applicant/tenderer is not covered by exclusion can be verified\n by a service certificate (DK) or by equivalent documentation in accordance with section\n 152 of the Public Procurement Act. The documentation may not be more than 6 months\n old at the time the Contracting Authority requests it.

Terrorhandlinger eller strafbare handlinger med forbindelse til terroraktivitet: Cf. Pursuant to section 135(1)(4) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure, if the applicant/tenderer\n has been convicted or fined by a final judgment for acts of terror or criminal offences\n related to terrorist activities as defined in Articles 1, 3 and 4 respectively of\n Council Framework Decision 2992/475/JHA of 13 June 2002 on combating terrorism (Official\n Journal of the European Union 2002 No L 164, page 3), and amending Council Framework\n Decision 2008/919/JHA of 28 November 2008 amending Framework Decision 2002/475/JHA\n on combating terrorism (Official Journal of the European Union 2008, No L 330, page\n 21). Documentation that the applicant/tenderer is not covered by exclusion can be\n verified by a service certificate (DK) or by equivalent documentation in accordance\n with section 152 of the Public Procurement Act. The documentation may not be more\n than 6 months old at the time the Contracting Authority requests it.

Hvidvaskning af penge eller finansiering af terrorisme: Cf. Pursuant to section 135(1)(5) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure, if the applicant/tenderer\n has been convicted or fined by a final judgment for money laundering or financing\n terrorists as defined in Article 1 of Directive 2005/60/EC of the European Parliament\n and of the Council of 26 October 2005 on the prevention of the use of the financial\n system for the purposes of money laundering or financing terrorism (Official Journal\n of the European Union 2005, No L 309, page 15). Documentation that the applicant/tenderer\n is not covered by exclusion, can be verified by a service certificate (DK) or by corresponding\n documentation in accordance with section 152 of the Public Procurement Act. The documentation\n may not be more than 6 months old at the time when the Contracting Authority requests\n it.

Børnearbejde og andre former for menneskehandel: Cf. Pursuant to section 135(1)(6) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been convicted or fined for breach of section 262a of the Danish Penal Code or,\n as regards a judgment issued in another country concerning child labour or other forms\n of human trafficking as defined in Article 2 of Directive 2011/36/EU of the European\n Parliament and of the Council of 5 April 2011 on preventing and combating trafficking\n in human beings and protecting its victims, and replacing Council Framework Decision\n 2002/629/JHA (Official Journal of the European Union 2011, No L 101, page 1). Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Danish Public Procurement Act. The documentation may not be more than 6 months\n old at the time when the Contracting Authority requests it.

Tilsidesættelse af forpligtelser vedrørende betaling af skatter og afgifter: Cf. Pursuant to section 135(3) of the Danish Public Procurement Act an applicant/tenderer\n who has unpaid overdue debts of DKK 100.000,00 or more to public authorities in relation\n to tax, duties or social security contributions under Danish law or under the law\n of the country in which the applicant/ tenderer is established will be excluded from\n participation in the tendering procedure. Documentation that the applicant/tenderer\n is not covered by exclusion can be verified by a service certificate (DK) or by equivalent\n documentation in accordance with section 152 of the Public Procurement Act. The documentation\n may not be more than 6 months old at the time the Contracting Authority requests it.

Tilsidesættelse af forpligtelser vedrørende betaling af bidrag til sociale sikringsordninger: Cf. Pursuant to section 135(3) of the Danish Public Procurement Act an applicant/tenderer\n who has unpaid overdue debts of DKK 100.000,00 or more to public authorities in relation\n to tax, duties or social security contributions under Danish law or under the law\n of the country in which the applicant/ tenderer is established will be excluded from\n participation in the tendering procedure. Documentation that the applicant/tenderer\n is not covered by exclusion can be verified by a service certificate (DK) or by equivalent\n documentation in accordance with section 152 of the Public Procurement Act. The documentation\n may not be more than 6 months old at the time the Contracting Authority requests it.

Interessekonflikt som følge af deltagelse i udbudsproceduren: Cf. Pursuant to section 136(1)(1) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure when the Contracting\n Authority can prove a conflict of interest, cf. Section 24(18) of the Public Procurement\n Act in relation to the tender in question and when it cannot be effectively removed\n by less radical means.

Direkte eller indirekte involvering i forberedelsen af denne udbudsprocedure: Cf. Pursuant to section 136(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure when the Contracting\n Authority can prove a distortion of competition, cf. section 39 of the Danish Public\n Procurement Act, in relation to the procurement procedure in question that cannot\n be effectively removed by less radical means.

Har afgivet urigtige oplysninger eller tilbageholdt oplysninger, som ikke var i stand til at fremlægge de krævede dokumenter og indhentet fortrolige oplysninger i forbindelse med denne procedure: Cf. Pursuant to Sections 136(1)(3) and 137(1)(5), an applicant/tenderer will be excluded\n from participation in a procurement procedure when the contracting Authority can prove\n that the applicant/tenderer has provided incorrect information, retained information\n or is unable to submit additional documents in relation to the grounds for exclusion\n stated in section 135(1) or (3) of the Public Procurement Act and, if relevant, in\n section 137(1)(2) or (7) of the Public Procurement Act, the fixed minimum requirements\n laid down in sections 140-144 of the Public Procurement Act or the selection in section\n 145 of the Public Procurement Act.

Alvorlige forsømmelser i forbindelse med udøvelsen af erhvervet: Cf. Pursuant to section 136(1)(4) of the Danish Public Procurement Act, an applicant/tenderer\n will be excluded from participation in the procurement procedure if the Contracting\n Authority can prove that the applicant/tenderer. in the exercise of its business has\n
committed serious neglect which gives rise to doubt as to the integrity of the\n applicant/tenderer.

Aktiver, der administreres af en kurator: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

En situation, der svarer til konkurs i henhold til national ret: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Erhvervsvirksomheden er indstillet: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Insolvens: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Konkurs: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Tvangsakkord uden for konkurs: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

5 Delkontrakt

5.1 Teknisk ID for delkontrakten: LOT-0001

Titel: Rental of a specified Pilot Plant

Intern ID: Aarhus Vand Pilot anlæg

5.1.1 Formål

Kontraktens hovedformål: Varer

Supplerende kontrakttype: Tjenesteydelser

Primær klassifikation (cpv): 42990000 Diverse specialmaskiner

Supplerende klassifikation (cpv): 42996000 Spildevandsrensningsudstyr

Supplerende klassifikation (cpv): 45232421 Anlæg til spildevandsbehandling

5.1.2 Udførelsessted

Postadresse: Sumatravej 4

By: Aarhus

Postnummer: 8000

Landsdel (NUTS): Østjylland (DK042)

Land: Danmark

Yderligere oplysninger:

5.1.3 Anslået varighed

Varighed: 24 Måned

5.1.6 Generelle oplysninger

Reserveret deltagelse: Deltagelse uden forbehold.

Indkøbsprojekt, der ikke finansieres med EU-midler

Udbuddet er omfattet af aftalen om offentlige udbud (GPA): ja

Dette udbud er også egnet for små og mellemstore virksomheder (SMV'er): ja

5.1.9 Udvælgelseskriterier

Kilder til udvælgelseskriterier: Bekendtgørelse

Kriterium: Generel årlig omsætning

Beskrivelse: The applicant must in each of the 2 most recent audited financial years has had an\n annual turnover which exceed EUR 670.000,00 each year.

Kriterium: Referencer på specificerede leverancer

Beskrivelse: The applicant must have at least 1 comparable reference performed within the last\n 10 years. A comparable reference involves the sale or rental of a by the applicant\n designed, fabricated and commissioned pilot plant/modular system for testing processes\n for wastewater treatment.
The time range of the reference is set to 10 years\n back from time of submitting the application for prequalification to ensure that the\n field of competition and (possible) tenderers is not inappropriately restricted and\n narrowed.

Kriterium: Referencer på specificerede leverancer

Beskrivelse: From among the applicants who meet the Contracting Authority's requirements for suitability,\n the Contracting Authority will select 4 to submit tenders. If there are more suitable\n applicants than 4, the Contracting Authority will prequalify the 4 applicants who\n have, through the attached reference information, demonstrated the most relevant experience.\n
The most relevant experience means experience in designing, fabricating and commissioning\n pilot plant/modular system with automated operation and remote control for testing\n processes for wastewater treatment.
In the event of comparable suitability between\n two or more applicants, the Contracting Authority will in its assessment, seek to\n select the applicant, who completes the selected bidding field to obtain the best\n possible competition for the tendered task.
The applicant must provide references\n in EPSD Part IV, Section C. It is permitted to attach descriptions as appendices (supplementary\n reference sheet), as a supplement to the references as specified in the ESPD.
The\n following information should be provided for each reference: 1. Client's name, 2.\n Time of execution and time of completion of the task, 3. Description of services already\n provided and performed, 4. A brief description of the applicant's roles and services,\n and why the reference is relevant in relation to present tender, 5. Total value of\n the contract excluding VAT.
The references must be completed within 10 years prior\n to the date of submitting application for prequalification, cf. above.
Applicants\n may provide up to 8 references in total, regardless of whether the applicant is a\n single company, the application is based on the capabilities of other entities, or\n an association of companies. If the applicant has provided more references than allowed,\n the Contracting Authority will only include the permitted number of references identified\n as follows:
a. Applicant's references as specified in the ESPD. If there are more\n than the permitted number, only the first 8, selected in chronological order, will\n be included in the assessment unless the Applicant in the application has specified\n a prioritized order of the references. b. If the applicant is an association of entities,\n the identification of the reference will be made on the basis of first the references\n of the appointed joint representatives and then the other participants in the references\n of the association in alphabetical order according to the company name of the participants\n concerned. c. Any supporting entities in alphabetical order by the supporting entities'\n company name.
If the applicant relies on the technical and professional capacity\n of other companies regarding specific parts of the services/work, the supporting unit\n must perform the specific services/work. The references may only consist of work that\n has actually been performed, which is why only services completed at the time of application\n will be considered in the assessment. Thus, if it is a work in progress, only the\n parts of the services that have already been performed at the time of application\n will be included in the assessment of the reference.

Kriteriet vil blive anvendt til at udvælge de ansøgere, som skal opfordres til at deltage i anden fase af proceduren

Oplysninger om den anden fase i en procedure, der afvikles i to faser:

Mindsteantallet af ansøgere, som skal opfordres til at deltage i anden fase af proceduren: 4

Det højeste antal ansøgere, som skal opfordres til at deltage i anden fase af proceduren: 4

Proceduren afvikles i successive faser. I hver fase kan nogle ansøgere blive

Køberen forbeholder sig retten til at tildele kontrakten på grundlag af de indledende tilbud uden yderligere forhandlinger

5.1.10 Tildelingskriterier

Kriterium:

Type: Kvalitet

Beskrivelse: Design, Technical quality and reliability

Kategori for tildelingskriteriet tærskel: Vægtning (procentdel, præcis)

Tildelingskriterium talværdi: 25

Kriterium:

Type: Kvalitet

Beskrivelse: Time schedule

Kategori for tildelingskriteriet tærskel: Vægtning (procentdel, præcis)

Tildelingskriterium talværdi: 25

Kriterium:

Type: Pris

Beskrivelse: Price: Total evaluation sum

Kategori for tildelingskriteriet tærskel: Vægtning (procentdel, præcis)

Tildelingskriterium talværdi: 50

5.1.11 Udbudsdokumenter

Adresse på udbudsdokumenterne: https://my.ibinder.com/etendering/ffbaf366-1721-4721-799b-08d7c6cbf419/tenders/TP36TTL5P/public

5.1.12 Udbudsvilkår

Vilkår for indgivelse:

Elektronisk indgivelse: Påkrævet

Indgivelsesadresse: https://my.ibinder.com/etendering/ffbaf366-1721-4721-799b-08d7c6cbf419/tenders/TP36TTL5P/public

Sprog, som tilbud og ansøgninger om deltagelse kan indgives på: engelsk

Elektronisk katalog: Ikke tilladt

Alternative tilbud: Ikke tilladt

Frist for modtagelse af anmodninger om deltagelse: 18-12-2025 14:00 +01:00

Betingelser for kontraktens udførelse:

Udførelsen af kontrakten skal ske inden for rammerne af programmer for beskyttet beskæftigelse: Nej

Elektronisk fakturering: Påkrævet

Der vil blive anvendt elektronisk bestilling: nej

Der vil blive anvendt elektronisk betaling: ja

5.1.15 Teknikker

Rammeaftale:

Ingen rammeaftale

Oplysninger om det dynamiske indkøbssystem:

Intet dynamisk indkøbssystem

5.1.16 Yderligere oplysninger, mægling og gennemgang

Organisation med ansvar for klager: Klagenævnet for Udbud

Oplysninger om klagefrister: Pursuant to the Act on the Danish Complaints Board for Public Procurement, the following\n deadlines apply for submitting a complaint: A complaint about not having been prequalified\n must be submitted to the Danish Complaints Board for Public Procurement within 20\n calendar days from the day after notification regarding prequalification has been\n sent to the applicants concerned, cf. section 171(2) of the Public Procurement Act\n or section 2 of the Danish Complaints Board Act. (1)(1), on the condition that the\n notification is accompanied by a statement of reasons for the decision.
In other\n situations, a complaint against a public procurement procedure must be submitted to\n the Complaints Board for Public Procurement within 45 calendar days after the Contracting\n Authority has published a notice in the Official Journal of the European Union stating\n that the Contracting Authority has entered into a contract. The deadline is calculated\n from the day following the day on which the notice was published.
When a complaint\n is submitted to the Danish Complaints Board for Public Procurement, the complainant\n must no later than at the same time inform the Contracting Authority in writing that\n the complaint has been submitted to the Complaints Board for Public Procurement and\n whether the complaint was submitted during the standstill period, cf. section of the\n Complaints Board Act 6 (4). In cases where the complaint has not been lodged during\n the standstill period, the complainant must also indicate whether a request is made\n for suspensive effect of the complaint, cf. section 12(1) of the Complaints Board\n Act.

Organisation, der leverer yderligere oplysninger om klageprocedurerne: Konkurrence- og Forbrugerstyrelsen

Organisation, der modtager ansøgninger om deltagelse: Aarhus Vand Forsyning A/S

Organisation, der behandler tilbud: Aarhus Vand Forsyning A/S

2 Procedure

2.1 Procedure

Title: Rental of a specified Pilot Plant

Description: Aarhus Vand wishes to rent a specified pilot plant for the purpose of conducting a\n study prior to finalizing the design of Rewater, which is a new wastewater treatment\n plant for Aarhus city. The purpose of the specified pilot plant is to test quaternary\n and quinary treatment steps of tertiary effluent through targeted test and analysis\n over a period of time. The tendered contract includes the production, delivery, commissioning\n and possibly maintenance of an automated and remote controlled pilot plant during\n a rental period and the dismantling at termination of the rental period. The duration\n of the rental period is expected to be 12 months with the option to extend said rental\n period with up to 12 additional months.

Procedure identifier: aefc3f4f-f982-46ab-91f1-32440ce2c9af

Internal identifier: Aarhus Vand Pilot anlæg

Type of procedure: Negotiated with prior publication of a call for competition / competitive with negotiation

The procedure is accelerated: no

2.1.1 Purpose

Main nature of the contract: Supplies

Additional nature of the contract: Services

Main classification (cpv): 42990000 Miscellaneous special-purpose machinery

Additional classification (cpv): 45232421 Sewage treatment works

Additional classification (cpv): 42996000 Machinery for the treatment of sewage

2.1.2 Place of performance

Postal address: Sumatravej 4

Town: Aarhus

Postcode: 8000

Country subdivision (NUTS): Østjylland (DK042)

Country: Denmark

Additional information: The Contracting Authority expects to conduct a round of negotiations with the tenderers,\n but reserves the right to award the tendered contract on the basis of the evaluation\n of the initial offers. For further information, please refer to the tender documents.
Please\n be advised, that on the 27th of November 2025 from noon to 4 p.m. the Contracting\n Authority will host an online information meeting for all interested applicants (a\n teams-meeting). Registration of interest in attending the online information meeting\n must be done no later than 25th of November 2025 via e-mail to Pia Pytlich at pipt@cowi.com.\n Along with the registration of interest in attending the online meeting, the tenderer\n must provide an e-mail address to which the invitation to the meeting may be sent.

2.1.4 General information

Additional information: Applicants/tenderers are advised that the Contract includes the following contracted\n options:
Contracted option \"Scope 1 - Item 16\" regarding additional rental period\n consisting of 3 months x 4 times (maximum of 12 month extension) as specified in the\n Contract section 7.10.
Contracted option \"Scope 2\": Scope 2 contains add-on equipment\n to the rented pilot plant for addressing research question G, H, I and K, which the\n Contracting Authority may call throughout the rental period as specified in the Contract\n section 5.18.
Contracted option \"Scope 3\": Scope 3 covers additional services\n including the operation of the plant, maintenance and monitoring of pilot performance.\n The Contracting Authority’s decision to exercise this contracted option may be called\n throughout the rental period as specified in the Contract section 5.26.
Further,\n as specified in the Technical Specification section 9 (i) The Supplier shall ensure\n that all equipment supplied as well as the Pilot Plant itself complies with: a EU\n Machinery Directive, b. Pressure Equipment Directive, c. Relevant CE (European Conformity)\n marking requirements and d. Applicable EN and DS standards for all electrical installations.
Generally,\n applicants/tenderes are advised to do a throrough review of all the tender material.

Legal basis:

Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion: Notice

Participation in a criminal organisation: Cf. Pursuant to section 135(1)(1) of the Danish Public Procurement Act. The applicant/tenderer\n will be excluded from participation in the procurement procedure, if the applicant/tenderer\n has been convicted or fined by a final judgment for acts committed as part of a criminal\n organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA of\n 24 October 2008 (Official Journal of the European Union 2008, No L 300, page 42).\n Documentation that the applicant/tenderer is not covered by exclusion can be verified\n by a service certificate (DK) or by equivalent documentation in accordance with section\n 152 of the Danish Public Procurement Act. The documentation may not be more than 6\n months old at the time when the Contracting Authority requests it.

Corruption: Cf. Pursuant to section 135(1)(2) of the Danish Public Procurement Act. The applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been convicted or fined by a final judgment for corruption involving officials\n of the European Union and of the EU member states and Article 2(1) of Council Framework\n Decision 2003/568/JHA of 22 July 2003 on combating of corruption in the private sector\n (Official Journal of the European Union 2003, No. L 192, page 54) and corruption as\n defined by national law in the member state or home country of the applicant/tenderer\n or in the country in which the pplicant/tenderer is established. Documentation that\n the applicant/tenderer is not covered by exclusion can be verified by a service certificate\n (DK) or by equivalent documentation in accordance with section 152 of the Public Procurement\n Act. The documentation may not be more than 6 months old at the time the Contracting\n Authority requests it.

Fraud: Cf. Pursuant to section 135(1)(3) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the tendering procedure if the latter has been\n convicted or fined by a final judgment for fraud as defined in the Article 1 of the\n Convention relating to the Protection of the financial interests of the European Communities.\n Documentation that the applicant/tenderer is not covered by exclusion can be verified\n by a service certificate (DK) or by equivalent documentation in accordance with section\n 152 of the Public Procurement Act. The documentation may not be more than 6 months\n old at the time the Contracting Authority requests it.

Terrorist offences or offences linked to terrorist activities: Cf. Pursuant to section 135(1)(4) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure, if the applicant/tenderer\n has been convicted or fined by a final judgment for acts of terror or criminal offences\n related to terrorist activities as defined in Articles 1, 3 and 4 respectively of\n Council Framework Decision 2992/475/JHA of 13 June 2002 on combating terrorism (Official\n Journal of the European Union 2002 No L 164, page 3), and amending Council Framework\n Decision 2008/919/JHA of 28 November 2008 amending Framework Decision 2002/475/JHA\n on combating terrorism (Official Journal of the European Union 2008, No L 330, page\n 21). Documentation that the applicant/tenderer is not covered by exclusion can be\n verified by a service certificate (DK) or by equivalent documentation in accordance\n with section 152 of the Public Procurement Act. The documentation may not be more\n than 6 months old at the time the Contracting Authority requests it.

Money laundering or terrorist financing: Cf. Pursuant to section 135(1)(5) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure, if the applicant/tenderer\n has been convicted or fined by a final judgment for money laundering or financing\n terrorists as defined in Article 1 of Directive 2005/60/EC of the European Parliament\n and of the Council of 26 October 2005 on the prevention of the use of the financial\n system for the purposes of money laundering or financing terrorism (Official Journal\n of the European Union 2005, No L 309, page 15). Documentation that the applicant/tenderer\n is not covered by exclusion, can be verified by a service certificate (DK) or by corresponding\n documentation in accordance with section 152 of the Public Procurement Act. The documentation\n may not be more than 6 months old at the time when the Contracting Authority requests\n it.

Child labour and including other forms of trafficking in human beings: Cf. Pursuant to section 135(1)(6) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been convicted or fined for breach of section 262a of the Danish Penal Code or,\n as regards a judgment issued in another country concerning child labour or other forms\n of human trafficking as defined in Article 2 of Directive 2011/36/EU of the European\n Parliament and of the Council of 5 April 2011 on preventing and combating trafficking\n in human beings and protecting its victims, and replacing Council Framework Decision\n 2002/629/JHA (Official Journal of the European Union 2011, No L 101, page 1). Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Danish Public Procurement Act. The documentation may not be more than 6 months\n old at the time when the Contracting Authority requests it.

Breaching obligation relating to payment of taxes: Cf. Pursuant to section 135(3) of the Danish Public Procurement Act an applicant/tenderer\n who has unpaid overdue debts of DKK 100.000,00 or more to public authorities in relation\n to tax, duties or social security contributions under Danish law or under the law\n of the country in which the applicant/ tenderer is established will be excluded from\n participation in the tendering procedure. Documentation that the applicant/tenderer\n is not covered by exclusion can be verified by a service certificate (DK) or by equivalent\n documentation in accordance with section 152 of the Public Procurement Act. The documentation\n may not be more than 6 months old at the time the Contracting Authority requests it.

Breaching obligation relating to payment of social security contributions: Cf. Pursuant to section 135(3) of the Danish Public Procurement Act an applicant/tenderer\n who has unpaid overdue debts of DKK 100.000,00 or more to public authorities in relation\n to tax, duties or social security contributions under Danish law or under the law\n of the country in which the applicant/ tenderer is established will be excluded from\n participation in the tendering procedure. Documentation that the applicant/tenderer\n is not covered by exclusion can be verified by a service certificate (DK) or by equivalent\n documentation in accordance with section 152 of the Public Procurement Act. The documentation\n may not be more than 6 months old at the time the Contracting Authority requests it.

Conflict of interest due to its participation in the procurement procedure: Cf. Pursuant to section 136(1)(1) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure when the Contracting\n Authority can prove a conflict of interest, cf. Section 24(18) of the Public Procurement\n Act in relation to the tender in question and when it cannot be effectively removed\n by less radical means.

Direct or indirect involvement in the preparation of this procurement procedure: Cf. Pursuant to section 136(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure when the Contracting\n Authority can prove a distortion of competition, cf. section 39 of the Danish Public\n Procurement Act, in relation to the procurement procedure in question that cannot\n be effectively removed by less radical means.

Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure: Cf. Pursuant to Sections 136(1)(3) and 137(1)(5), an applicant/tenderer will be excluded\n from participation in a procurement procedure when the contracting Authority can prove\n that the applicant/tenderer has provided incorrect information, retained information\n or is unable to submit additional documents in relation to the grounds for exclusion\n stated in section 135(1) or (3) of the Public Procurement Act and, if relevant, in\n section 137(1)(2) or (7) of the Public Procurement Act, the fixed minimum requirements\n laid down in sections 140-144 of the Public Procurement Act or the selection in section\n 145 of the Public Procurement Act.

Grave professional misconduct: Cf. Pursuant to section 136(1)(4) of the Danish Public Procurement Act, an applicant/tenderer\n will be excluded from participation in the procurement procedure if the Contracting\n Authority can prove that the applicant/tenderer. in the exercise of its business has\n
committed serious neglect which gives rise to doubt as to the integrity of the\n applicant/tenderer.

Assets being administered by liquidator: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Business activities are suspended: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Insolvency: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Bankruptcy: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

Arrangement with creditors: Cf. Pursuant to section 137(1)(2) of the Danish Public Procurement Act, the applicant/tenderer\n will be excluded from participation in the procurement procedure if the applicant/tenderer\n has been declared bankrupt or is undergoing insolvency or winding-up proceedings,\n where the assets of the applicant/tenderer is being administered by a receiver or\n by court if the applicant/tenderer has entered an arrangement with creditors, where\n the commercial activities of the applicant/tenderer has been discontinued, or where\n the applicant/tenderer is in a similar situation under a similar procedure under national\n law in the jurisdiction in which the applicant/tenderer is registered. Documentation\n that the applicant/tenderer is not covered by exclusion can be verified by a service\n certificate (DK) or by equivalent documentation in accordance with section 152 of\n the Public Procurement Act. the documentation must not be more than 6 months old at\n the time when the Contracting Authority requests it.

5 Lot

5.1 Lot technical ID: LOT-0001

Title: Rental of a specified Pilot Plant

Internal identifier: Aarhus Vand Pilot anlæg

5.1.1 Purpose

Main nature of the contract: Supplies

Additional nature of the contract: Services

Main classification (cpv): 42990000 Miscellaneous special-purpose machinery

Additional classification (cpv): 42996000 Machinery for the treatment of sewage

Additional classification (cpv): 45232421 Sewage treatment works

5.1.2 Place of performance

Postal address: Sumatravej 4

Town: Aarhus

Postcode: 8000

Country subdivision (NUTS): Østjylland (DK042)

Country: Denmark

Additional information:

5.1.3 Estimated duration

Duration: 24 Month

5.1.6 General information

Reserved participation: Participation is not reserved.

Procurement Project not financed with EU Funds.

The procurement is covered by the Government Procurement Agreement (GPA): yes

This procurement is also suitable for small and medium-sized enterprises (SMEs): yes

5.1.9 Selection criteria

Sources of selection criteria: Notice

Criterion: General yearly turnover

Description: The applicant must in each of the 2 most recent audited financial years has had an\n annual turnover which exceed EUR 670.000,00 each year.

Criterion: References on specified deliveries

Description: The applicant must have at least 1 comparable reference performed within the last\n 10 years. A comparable reference involves the sale or rental of a by the applicant\n designed, fabricated and commissioned pilot plant/modular system for testing processes\n for wastewater treatment.
The time range of the reference is set to 10 years\n back from time of submitting the application for prequalification to ensure that the\n field of competition and (possible) tenderers is not inappropriately restricted and\n narrowed.

Criterion: References on specified deliveries

Description: From among the applicants who meet the Contracting Authority's requirements for suitability,\n the Contracting Authority will select 4 to submit tenders. If there are more suitable\n applicants than 4, the Contracting Authority will prequalify the 4 applicants who\n have, through the attached reference information, demonstrated the most relevant experience.\n
The most relevant experience means experience in designing, fabricating and commissioning\n pilot plant/modular system with automated operation and remote control for testing\n processes for wastewater treatment.
In the event of comparable suitability between\n two or more applicants, the Contracting Authority will in its assessment, seek to\n select the applicant, who completes the selected bidding field to obtain the best\n possible competition for the tendered task.
The applicant must provide references\n in EPSD Part IV, Section C. It is permitted to attach descriptions as appendices (supplementary\n reference sheet), as a supplement to the references as specified in the ESPD.
The\n following information should be provided for each reference: 1. Client's name, 2.\n Time of execution and time of completion of the task, 3. Description of services already\n provided and performed, 4. A brief description of the applicant's roles and services,\n and why the reference is relevant in relation to present tender, 5. Total value of\n the contract excluding VAT.
The references must be completed within 10 years prior\n to the date of submitting application for prequalification, cf. above.
Applicants\n may provide up to 8 references in total, regardless of whether the applicant is a\n single company, the application is based on the capabilities of other entities, or\n an association of companies. If the applicant has provided more references than allowed,\n the Contracting Authority will only include the permitted number of references identified\n as follows:
a. Applicant's references as specified in the ESPD. If there are more\n than the permitted number, only the first 8, selected in chronological order, will\n be included in the assessment unless the Applicant in the application has specified\n a prioritized order of the references. b. If the applicant is an association of entities,\n the identification of the reference will be made on the basis of first the references\n of the appointed joint representatives and then the other participants in the references\n of the association in alphabetical order according to the company name of the participants\n concerned. c. Any supporting entities in alphabetical order by the supporting entities'\n company name.
If the applicant relies on the technical and professional capacity\n of other companies regarding specific parts of the services/work, the supporting unit\n must perform the specific services/work. The references may only consist of work that\n has actually been performed, which is why only services completed at the time of application\n will be considered in the assessment. Thus, if it is a work in progress, only the\n parts of the services that have already been performed at the time of application\n will be included in the assessment of the reference.

The criteria will be used to select the candidates to be invited for the second stage of the procedure

Information about the second stage of a two-stage procedure:

Minimum number of candidates to be invited for the second stage of the procedure: 4

Maximum number of candidates to be invited for the second stage of the procedure: 4

The procedure will take place in successive stages. At each stage, some participants may be eliminated

The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion:

Type: Quality

Description: Design, Technical quality and reliability

Category of award threshold criterion: Weight (percentage, exact)

Award criterion number: 25

Criterion:

Type: Quality

Description: Time schedule

Category of award threshold criterion: Weight (percentage, exact)

Award criterion number: 25

Criterion:

Type: Price

Description: Price: Total evaluation sum

Category of award threshold criterion: Weight (percentage, exact)

Award criterion number: 50

5.1.11 Procurement documents

Address of the procurement documents: https://my.ibinder.com/etendering/ffbaf366-1721-4721-799b-08d7c6cbf419/tenders/TP36TTL5P/public

5.1.12 Terms of procurement

Terms of submission:

Electronic submission: Required

Address for submission: https://my.ibinder.com/etendering/ffbaf366-1721-4721-799b-08d7c6cbf419/tenders/TP36TTL5P/public

Languages in which tenders or requests to participate may be submitted: English

Electronic catalogue: Not allowed

Variants: Not allowed

Deadline for receipt of requests to participate: 18-12-2025 14:00 +01:00

Terms of contract:

The execution of the contract must be performed within the framework of sheltered employment programmes: No

Electronic invoicing: Required

Electronic ordering will be used: no

Electronic payment will be used: yes

5.1.15 Techniques

Framework agreement:

No framework agreement

Information about the dynamic purchasing system:

No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation: Klagenævnet for Udbud

Information about review deadlines: Pursuant to the Act on the Danish Complaints Board for Public Procurement, the following\n deadlines apply for submitting a complaint: A complaint about not having been prequalified\n must be submitted to the Danish Complaints Board for Public Procurement within 20\n calendar days from the day after notification regarding prequalification has been\n sent to the applicants concerned, cf. section 171(2) of the Public Procurement Act\n or section 2 of the Danish Complaints Board Act. (1)(1), on the condition that the\n notification is accompanied by a statement of reasons for the decision.
In other\n situations, a complaint against a public procurement procedure must be submitted to\n the Complaints Board for Public Procurement within 45 calendar days after the Contracting\n Authority has published a notice in the Official Journal of the European Union stating\n that the Contracting Authority has entered into a contract. The deadline is calculated\n from the day following the day on which the notice was published.
When a complaint\n is submitted to the Danish Complaints Board for Public Procurement, the complainant\n must no later than at the same time inform the Contracting Authority in writing that\n the complaint has been submitted to the Complaints Board for Public Procurement and\n whether the complaint was submitted during the standstill period, cf. section of the\n Complaints Board Act 6 (4). In cases where the complaint has not been lodged during\n the standstill period, the complainant must also indicate whether a request is made\n for suspensive effect of the complaint, cf. section 12(1) of the Complaints Board\n Act.

Organisation providing more information on the review procedures: Konkurrence- og Forbrugerstyrelsen

Organisation receiving requests to participate: Aarhus Vand Forsyning A/S

Organisation processing tenders: Aarhus Vand Forsyning A/S