{"bekendtgoerelseNoegle":{"noticeId":{"value":"7e56d70c-3166-4b9c-9c4d-2fd08df2b3ca"},"noticeVersion":{"value":"01"},"noticePublicationNumber":{"value":"00408027-2025"}},"htmlDA":"\n\n \n 1 Køber1.1 KøberOfficielt navn: The Danish Ministry of Environment and Gender Equality\n Køberens retlige status: Central regeringsmyndighed\n Den ordregivende myndigheds aktiviteter: Miljøbeskyttelse\n \n \n 2 Procedure2.1 ProcedureTitel: Logistical support for International Environmental events during the Danish Presidency\n of the Council of the European Union in second half of 2025\n Beskrivelse: This contract covers the management, coordination and smooth running of a Danish Environmental\n Logistic Team, hereafter “Danish Environmental Logistic Team” (DELT) for the Danish\n Ministry of Environment and Gender Equality, hereafter “contracting authority”. DELT\n includes the 2 coordinators that are the subject of these specifications and do not\n include persons from the contracting authority. The purpose of the DELT team is to\n provide logistical support for the Danish delegations in their activities during international\n environmental events (abroad) as part of the Danish presidency of the Council of the\n EU (EU Presidency) in 2025. The services covered by these specifications involves\n provision of 2 coordinators specializing in the organization and logistical support\n of international events and meetings abroad.See further description in the tender\n documents.\n Identifikator for proceduren: ce628d04-8348-4b4e-9d8a-da61abe89202\n Tidligere bekendtgørelse: 9c68a27b-af10-4928-baab-51c820b7d749-01\n Intern identifikator: 2025-137\n \n Proceduren er en hasteprocedure: nej\n Hovedpunkterne i proceduren: The tender procedure is an open procedure.\n 2.1.1 FormålKontraktens art: Tjenesteydelser\n Primær klassificering (cpv): 75131000 Tjenester for den offentlige sektor\n Yderligere klassificering (cpv): 55120000 Hotel — møde- og konferencetjenester\n Yderligere klassificering (cpv): 75130000 Støttetjenester for den offentlige sektor\n \n 2.1.2 Udførelsessted\n Hvor som helst i det pågældende land\n Yderligere oplysninger: The events to be organised under this contract are outside of Denmark. See the specification\n of requirements for further information.\n \n 2.1.4 Generelle oplysningerIndkaldelse af tilbud er afsluttet\n Yderligere oplysninger: The ocerall task has been divided into lots, see section 49(2) of the Danish Public\n Procurement Act. This contract is thus part of the necessary meassures to organize\n the international events. The tasks in this specific contract on coordination and\n support need to stick together to ensure an efficient and consistent coordination\n of the complete event organization.
The contracting authority shall in accordance\n with section 134 a of the Danish Public Procurement Act exclude economic operators\n established in a country stated on the EU list of non-cooperative jurisdictions for\n tax purposes and which is not a party to the WTO Government Procurement Agreement\n or any other binding for Denmark free-trade agreement.
The tenderer must\n complete and submit the ESPD as preliminary proof of compliance with the requirements\n set out in section 148(1)(i)-(iii) of the Danish Public Procurement Act.
Prior\n to the decision on award of the contract, documentation of the information provided\n in the ESPD must be submitted, see sections 151 and 152 of the Danish Public Procurement\n Act.
By way of documentation that a tenderer does not fall within the scope of\n one of the grounds for exclusion set out in section 135(1) and (3) and section 137(1)(ii),\n the following must be provided in accordance with section 153 of the Danish Public\n Procurement Act:
- an extract from a relevant register or an equivalent document\n showing that the tenderer is not encompassed by section 135(1) and a certificate proving\n that the tenderer does not fall within section 135(3) and section 137(1)(ii);
-\n where the country in question does not issue such documentation, or where these do\n not cover all the cases specified in section 135(1) or (3) and section 137(1) (ii),\n they may be replaced by a declaration on oath or, in countries where there is no provision\n for declarations on oath, by a solemn declaration made before a competent judicial\n authority etc.
For Danish tenderers, documentation may be provided in the form\n of a service certificate. Where a tenderer, one or more members of a group or other\n entities are from another EU/EEA country, such entity must generally provide the types\n of documentation specified in e-Certis.
The contracting authority can however\n request a tenderer for further documentation and examine such obtained documentation,\n if the contracting authority considers this being necessary for the correct conduction\n of the procurement procedure.
The tenderer shall not provide documentation for\n not being subject to the mandatory ground for exclusion set out in section 134 a.\n For other grounds for exclusion in the Danish Public Procurement Act than stated above,\n the contracting authority must demonstrate or have sufficiently plausible indications\n to conclude that one of the grounds for exclusion applies to the tenderer.
A\n tenderer to whom a ground for exclusion applies is excluded from participating in\n the procurement process, unless the tenderer has provided sufficient documentation\n of its reliability in accordance with section 138 of the Danish Public Procurement\n Act, except for the ground for exclusion in section 134 a, where the tenderer does\n not have the possibility to document reliability.
The contracting authority may\n only exclude a tenderer, if the contracting authority has informed the concerned tenderer\n that it is subject to a ground for exclusion and if the tenderer has not within an\n appropriate time limit provided sufficient documentation of its reliability (self-cleaning),\n or if the provided documentation is not considered sufficient to document reliability.\n For information on what constitutes sufficient documentation, see section 138(3) of\n the Danish Public Procurement Act.
The contracting authority shall also exclude\n economic operators, which are subject to EU sanctions in accordance with EU regulation\n 833/2014 with later amendments, Article 5k.\n \n \n \n \n \n 5 Delkontrakt5.1 Teknisk ID for partiet: LOT-0000Titel: Logistical support for International Environmental events during the Danish Presidency\n of the Council of the European Union in second half of 2025\n Beskrivelse: This contract covers the management, coordination and smooth running of a Danish Environmental\n Logistic Team, hereafter “Danish Environmental Logistic Team” (DELT) for the Danish\n Ministry of Environment and Gender Equality, hereafter “contracting authority”. DELT\n includes the 2 coordinators that are the subject of these specifications and do not\n include persons from the contracting authority. The purpose of the DELT team is to\n provide logistical support for the Danish delegations in their activities during international\n environmental events (abroad) as part of the Danish presidency of the Council of the\n EU (EU Presidency) in 2025. The services covered by these specifications involves\n provision of 2 coordinators specializing in the organization and logistical support\n of international events and meetings abroad.See further description in the tender\n documents.\n Intern identifikator: 2025-137\n 5.1.1 FormålKontraktens art: Tjenesteydelser\n Primær klassificering (cpv): 75131000 Tjenester for den offentlige sektor\n Yderligere klassificering (cpv): 55120000 Hotel — møde- og konferencetjenester\n Yderligere klassificering (cpv): 75130000 Støttetjenester for den offentlige sektor\n \n 5.1.2 Udførelsessted\n Hvor som helst i det pågældende land\n Yderligere oplysninger: The events to be organised under this contract are outside of Denmark. See the specification\n of requirements for further information.\n \n 5.1.6 Generelle oplysningerIndkøbsprojekt, der ikke finansieres med EU-midler\n Udbuddet er omfattet af aftalen om offentlige udbud (GPA): ja\n \n 5.1.10 TildelingskriterierKriterium:\n Navn: Experience and expertise\n Beskrivelse: For the purposes of the contracting authority’s evaluation in respect of the subcriterion\n Experience and expertise, a
model is applied which translates the evaluation into\n one point. Accordingly, one point on the above-mentioned
scale from 0-5 is awarded.
As\n regards the subcriterion Experience and expertise, tenders are evaluated against an\n absolute standard, see the
above-mentioned scale.
Given the significant importance\n of the coordinators' experience and expertise on the execution of the contract, this
will\n be evaluated as an award criterion.
The specific experience and expertise of the\n personnel responsible for carrying out the contract is absolutely essential to ensure\n that the assignment runs smoothly. The bidder must specifically propose two people\n who will be responsible for carrying out the contract (two coordinators). The coordinators\n must have significant experience in the
logistical aspects of event organization\n and logistics team coordination. If the coordinators have experience managing logistics\n for other EU presidencies, a description and preferably a reference for that assignment\n must be included
in the tender.
The tenderer must include in its tender:
-\n The CVs of the two people it is proposing to carry out the assignment, including any\n relevant supporting
documents demonstrating the knowledge and experience acquired\n by the proposed personnel relevant for
the services described in the specifications.\n Each CV should be no longer than 3 pages excluding supporting
documents, e.g.\n references, certificates etc.
- For each proposed coordinator, a description of\n experience with relevant assignments relating to the coordination/organisation of\n events involving at least 70 participants, with a total cost per event of at least\n €10,000
(inclusive of VAT). The tenderer should include 1-5 relevant assignments.\n Each assignment should be briefly
described, stating the amount, date and recipients\n (public or private entity) and the results delivered. For
each assignment, supporting\n documents should ideally include a reference (contact person for the public or
private\n purchaser) for the previous assignment, accompanied by a certificate or written statement\n of satisfactory performance, which is issued or countersigned by the public or private\n purchaser. Descriptions must
be limited to 1 page pr. assignment with a maximum\n of 2 supporting documents pr. assignment.
- Indication of high level of oral and\n written English.
The tenderer will be evaluated against:
- Demonstration of\n relevant skills, experience and expertise in logistical aspects of event organization\n and
logistics team management.
- Past relevant assignments. It is weighted\n positively, if the assignment is accompanied by a reference and
certificate or\n written statement of satisfactory performance. In addition, it is weighted positively\n if the proposed coordinator has experience from a previous EU presidency or similar\n assignment.
- Demonstration of excellent oral and written command of English (corresponding\n to at least level B2 of the
Common European Framework of Reference for Languages\n - CEFR).\n Vægtning (procentdel, præcis): 40\n \n Kriterium:\n \n Beskrivelse: For the purposes of the contracting authority’s evaluation in respect of the subcriterion\n Offer description, a model is
applied which translates the evaluation into one\n point. Accordingly, one point on the above-mentioned scale from 0-
5 is awarded.
As\n regards the subcriterion Offer description, tenders are evaluated against an absolute\n standard, see the abovementioned scale.
The way in which the tenderer approaches\n the planning of logistics for international meetings including the efficient
management\n of resources, both financial and human, is important for the smooth functioning of\n the Danish EU
presidency. Therefore, the offer description will be evaluated as\n an award criterion.
The tenderer must include in its tender:
- Example of\n resource allocation plan for an EU coordination meeting for 70 people, including breakdown\n of
logistical tasks, price estimate for each task and indication of which tasks\n would be delegated to a sub-supplier.
- Description of measures proposed to ensure\n continuity of services (taking account of unforeseen circumstances, provision of back-up\n staff, etc.)
The tenderer will be evaluated against:
- Demonstration of adequate\n and efficient resource allocation planning for an EU meeting during an international\n event.
- Measures to ensure continuity of services by guaranteeing the availability\n of qualified staff in the event of
unforeseen circumstances (e.g. 2 experienced\n back-up personnel) and by describing a system for transmitting information relating\n to events to ensure optimum transfer of files in the event of unforeseen circumstances.\n Vægtning (procentdel, præcis): 20\n \n Kriterium:\n \n Beskrivelse: The tenderer must include in their offer a fixed price per month for the coordinators’\n fee, for a maximum of 7,5
months (June 1st – January 15th). Be aware that the\n maximum budget is 135.000 EUR. Any tenders exceeding
the maximum budget will not\n be evaluated.
A linear points model is used for the purpose of the contracting\n authority’s evaluation of the subcriterion Price,
where the tender with the lowest\n price will be awarded 5 points and 0 points will be awarded to tender with the lowest\n price + 50%.
The points for each tender are calculated according to the following\n formula:
Points = highest point on the scale – ((highest point on the scale –\n lowest point on the scale)/ 50%) * (the tender’s
price – the lowest price of the\n tenders)/the lowest price of the tenders.
The points for each tender are calculated\n according to the following formula:
Points = lowest point on the scale + (highest\n point on the scale – lowest point on the scale) * (1-(the tender’s price –
the\n lowest price, which results in the lowest point on the scale)/(the highest price,\n which results in the highest point
on the scale - the lowest price, which results\n in the lowest point on the scale))
If the price of one or more of the tenders\n fall outside the range of lowest price + 50 %, the range will be adjusted with
10\n percentage points at a time until all tenders can be contained within the range.\n Vægtning (procentdel, præcis): 40\n \n \n 5.1.12 UdbudsvilkårOplysninger om undersøgelsesfrister: Pursuant to Consolidated Act no. 593 of 2 June 2016 on the Complaints Board for Public\n Procurement as amended, the following time limits apply to the filing of requests\n for a review procedure:
Complaints about procurement procedures or decisions falling\n within Part II of the Danish Public Procurement Act which are not covered by subsection\n 1 of the Act, must, according to section 7(2) of the Act, be filed with the Danish\n Complaints Board for Public Procurement within:
(1) 45 calendar days of the contracting\n authority having published a notice in the Official Journal of the European Union\n to the effect that the contracting authority has entered into a contract. The time\n limit is calculated from the date after the date when the notice was published;
(2)\n 30 calendar days, calculated from the date after the date when the contracting authority\n notified the affected tenderers that a contract based on a framework agreement with\n reopening of competition or a dynamic purchasing system has been entered into, if\n the notification contained a statement of the reasons for the decision.
(3) six\n months of the contracting authority having entered into a framework agreement, counted\n from the date after the date when the contracting authority notified the affected\n candidates and tenderers, see section 2(2) of the Act, or section 171(4) of the Danish\n Public Procurement Act.
(4) 20 calendar days calculated from the date after the\n contracting authority has announced its decision, see section 185(2), second sentence,\n of the Danish Public Procurement Act.
If a contracting authority has complied\n with the procedure outlined in section 4 of the Act to ensure that a contract is not\n declared ineffective, see section 7(3) of the Act, an application for a review of\n whether the contracting authority has entered into a contract in contravention of\n the Public Procurement Directive without prior publication of a contract notice in\n the Official Journal of the European Union must be filed with the Danish Complaints\n Board for Public Procurement within 30 calendar days calculated from the date after\n the date when the contracting authority has published a notice in the Official Journal\n of the European Union stating that the contracting authority has entered into a contract,\n provided that the notice contains the reasons for the contracting authority’s decision\n to award the contract without prior publication of a contract notice in the Official\n Journal of the European Union.
Not later than on the date of the filing of an\n application for a review procedure with the Danish Complaints Board for Public Procurement,\n the applicant must notify the contracting authority in writing that an application\n for a review procedure has been filed with the Danish Complaints Board for Public\n Procurement, see section 6(4) of the Act. Furthermore, the contracting authority must\n be informed of whether the application for a review procedure has been filed in the\n stand-still period, see section 3(1) or (2) of the Act, or during the period of 10\n calendar days laid down in section 4(1)(ii). In cases where the application for a\n review procedure has not been filed in the above-mentioned periods, the applicant\n must also state whether the applicant has applied for a stay pending the outcome of\n the review procedure, see section 12(1) of the Act.
The Danish Complaints Board\n for Public Procurement’s own review procedure guidelines are available on www.klfu.dk.\n \n 5.1.15 Teknikker\n Oplysninger om det dynamiske indkøbssystem:Intet dynamisk indkøbssystem\n \n \n 5.1.16 Yderligere oplysninger, mægling og gennemgangOrganisation med ansvar for klager: Klagenævnet for Udbud - Nævnenes Hus\n Organisation, der leverer yderligere oplysninger om klageprocedurerne: Konkurrence- og Forbrugerstyrelsen\n Organisation, hvis budget anvendes til at betale for kontrakten: The Danish Ministry of Environment and Gender Equality\n Organisation, der udfører betalingen: The Danish Ministry of Environment and Gender Equality\n Organisation, der undertegner kontrakten: The Danish Ministry of Environment and Gender Equality\n TED eSender: Mercell Holding ASA\n \n \n \n 6 ResultaterVærdien af alle kontrakter tildelt i denne meddelelse: 134.250 Euro\n 6.1 Resultat delkontrakt-ID: LOT-0000Der er udvalgt mindst én vinder.\n 6.1.2 Oplysninger om vinderneVinder:Officielt navn: Kavando BV\n \n Tilbud – Identifikator: 1\n Identifikator for delkontrakt eller gruppe af delkontrakter: LOT-0000\n Værdien af resultatet: 134.250 Euro\n Udbuddet blev rangordnet: nej\n Tilbuddet er et alternativt tilbud: nej\n Underentrepriseværdien er kendt: nej\n Underentrepriseprocentdelen er kendt: nej\n Kontraktoplysninger:Identifikator for kontrakten: 1\n Titel: Contract for Logistical support for International Environmental events during the\n Danish Presidency of the Council of the European Union in second half of 2025\n Datoen for udvælgelsen af det vindende tilbud: 30-04-2025\n Dato for indgåelse af kontrakten: 02-06-2025\n Kontrakten tildeles som led i en rammeaftale: nej\n Organisation, der undertegner kontrakten: The Danish Ministry of Environment and Gender Equality\n \n \n \n 6.1.4 Statistiske oplysningerModtagne tilbud og ansøgninger om deltagelse:Type modtagne indgivelser: Tilbud fra mikrovirksomhederAntal modtagne tilbud og ansøgninger om deltagelse: 1\n \n \n Udvalg af tilbud:Værdien af det antagne tilbud med den laveste værdi: 134.250 Euro\n Værdien af det antagne tilbud med den højeste værdi: 134.250 Euro\n \n \n \n \n 8 Organisationer8.1 ORG-0001Officielt navn: The Danish Ministry of Environment and Gender Equality\n Registreringsnummer: 12854358\n Postadresse: Frederiksholms Kanal 26 \n \n \n Landespecifik underafdeling (NUTS): Extra-Regio NUTS 3 (DKZZZ)\n \n Kontaktpunkt: Morten Jacobsen\n \n \n Internetadresse: https://mim.dk/\n Denne organisations roller:\n Organisation, der undertegner kontrakten\n Organisation, hvis budget anvendes til at betale for kontrakten\n Organisation, der udfører betalingen\n \n \n 8.1 ORG-0002Officielt navn: Klagenævnet for Udbud - Nævnenes Hus\n Registreringsnummer: 37795526\n \n \n \n Landespecifik underafdeling (NUTS): Vestjylland (DK041)\n \n E-mail: klfu@naevneneshus.dk\n \n \n Internetadresse: http://www.naevneneshus.dk\n Denne organisations roller:Organisation med ansvar for klager\n \n \n 8.1 ORG-0003Officielt navn: Konkurrence- og Forbrugerstyrelsen\n Registreringsnummer: 10294819\n Postadresse: Carl Jacobsens Vej 35 \n \n \n Landespecifik underafdeling (NUTS): Byen København (DK011)\n \n \n \n \n Internetadresse: http://www.kfst.dk\n Denne organisations roller:Organisation, der leverer yderligere oplysninger om klageprocedurerne\n \n \n 8.1 ORG-0004Officielt navn: Kavando BV\n Registreringsnummer: 1005682241\n Postadresse: Willamekaai, 33 \n \n \n Landespecifik underafdeling (NUTS): Arr. Halle-Vilvoorde (BE241)\n \n \n E-mail: kamiel-vd@hotmail.com\n \n Denne organisations roller:\n Vinder af disse delkontrakter: LOT-0000\n \n \n 8.1 ORG-0005Officielt navn: Mercell Holding ASA\n Registreringsnummer: 980921565\n Postadresse: Askekroken 11 \n \n \n Landespecifik underafdeling (NUTS): Oslo (NO081)\n \n \n E-mail: publication@mercell.com\n \n \n Internetadresse: http://mercell.com/\n Denne organisations roller:\n \n \n \n 11 Oplysninger om bekendtgørelsen11.1 Oplysninger om bekendtgørelsenIdentifikator for bekendtgørelsen: 7e56d70c-3166-4b9c-9c4d-2fd08df2b3ca - 01\n \n Bekendtgørelsestype: Bekendtgørelse om indgåede kontrakter eller koncessionstildeling – standardordningen\n Afsendelsesdato for bekendtgørelsen: 23-06-2025 07:47 +00:00\n Dato for afsendelse af bekendtgørelse (eSender): 23-06-2025 07:53 +00:00\n Sprog, som denne bekendtgørelse er officielt tilgængelig på: engelsk \n \n 11.2 Oplysninger om offentliggørelsenBekendtgørelsesnummer: 00408027-2025\n \n Offentliggørelsesdato: 25-06-2025\n \n \n \n","htmlEN":"\n\n \n 1 Buyer1.1 BuyerOfficial name: The Danish Ministry of Environment and Gender Equality\n Legal type of the buyer: Central government authority\n Activity of the contracting authority: Environmental protection\n \n \n 2 Procedure2.1 ProcedureTitle: Logistical support for International Environmental events during the Danish Presidency\n of the Council of the European Union in second half of 2025\n Description: This contract covers the management, coordination and smooth running of a Danish Environmental\n Logistic Team, hereafter “Danish Environmental Logistic Team” (DELT) for the Danish\n Ministry of Environment and Gender Equality, hereafter “contracting authority”. DELT\n includes the 2 coordinators that are the subject of these specifications and do not\n include persons from the contracting authority. The purpose of the DELT team is to\n provide logistical support for the Danish delegations in their activities during international\n environmental events (abroad) as part of the Danish presidency of the Council of the\n EU (EU Presidency) in 2025. The services covered by these specifications involves\n provision of 2 coordinators specializing in the organization and logistical support\n of international events and meetings abroad.See further description in the tender\n documents.\n Procedure identifier: ce628d04-8348-4b4e-9d8a-da61abe89202\n Previous notice: 9c68a27b-af10-4928-baab-51c820b7d749-01\n Internal identifier: 2025-137\n \n The procedure is accelerated: no\n Main features of the procedure: The tender procedure is an open procedure.\n 2.1.1 PurposeMain nature of the contract: Services\n Main classification (cpv): 75131000 Government services\n Additional classification (cpv): 55120000 Hotel meeting and conference services\n Additional classification (cpv): 75130000 Supporting services for the government\n \n 2.1.2 Place of performance\n Anywhere in the given country\n Additional information: The events to be organised under this contract are outside of Denmark. See the specification\n of requirements for further information.\n \n 2.1.4 General informationCall for competition is terminated\n Additional information: The ocerall task has been divided into lots, see section 49(2) of the Danish Public\n Procurement Act. This contract is thus part of the necessary meassures to organize\n the international events. The tasks in this specific contract on coordination and\n support need to stick together to ensure an efficient and consistent coordination\n of the complete event organization.
The contracting authority shall in accordance\n with section 134 a of the Danish Public Procurement Act exclude economic operators\n established in a country stated on the EU list of non-cooperative jurisdictions for\n tax purposes and which is not a party to the WTO Government Procurement Agreement\n or any other binding for Denmark free-trade agreement.
The tenderer must\n complete and submit the ESPD as preliminary proof of compliance with the requirements\n set out in section 148(1)(i)-(iii) of the Danish Public Procurement Act.
Prior\n to the decision on award of the contract, documentation of the information provided\n in the ESPD must be submitted, see sections 151 and 152 of the Danish Public Procurement\n Act.
By way of documentation that a tenderer does not fall within the scope of\n one of the grounds for exclusion set out in section 135(1) and (3) and section 137(1)(ii),\n the following must be provided in accordance with section 153 of the Danish Public\n Procurement Act:
- an extract from a relevant register or an equivalent document\n showing that the tenderer is not encompassed by section 135(1) and a certificate proving\n that the tenderer does not fall within section 135(3) and section 137(1)(ii);
-\n where the country in question does not issue such documentation, or where these do\n not cover all the cases specified in section 135(1) or (3) and section 137(1) (ii),\n they may be replaced by a declaration on oath or, in countries where there is no provision\n for declarations on oath, by a solemn declaration made before a competent judicial\n authority etc.
For Danish tenderers, documentation may be provided in the form\n of a service certificate. Where a tenderer, one or more members of a group or other\n entities are from another EU/EEA country, such entity must generally provide the types\n of documentation specified in e-Certis.
The contracting authority can however\n request a tenderer for further documentation and examine such obtained documentation,\n if the contracting authority considers this being necessary for the correct conduction\n of the procurement procedure.
The tenderer shall not provide documentation for\n not being subject to the mandatory ground for exclusion set out in section 134 a.\n For other grounds for exclusion in the Danish Public Procurement Act than stated above,\n the contracting authority must demonstrate or have sufficiently plausible indications\n to conclude that one of the grounds for exclusion applies to the tenderer.
A\n tenderer to whom a ground for exclusion applies is excluded from participating in\n the procurement process, unless the tenderer has provided sufficient documentation\n of its reliability in accordance with section 138 of the Danish Public Procurement\n Act, except for the ground for exclusion in section 134 a, where the tenderer does\n not have the possibility to document reliability.
The contracting authority may\n only exclude a tenderer, if the contracting authority has informed the concerned tenderer\n that it is subject to a ground for exclusion and if the tenderer has not within an\n appropriate time limit provided sufficient documentation of its reliability (self-cleaning),\n or if the provided documentation is not considered sufficient to document reliability.\n For information on what constitutes sufficient documentation, see section 138(3) of\n the Danish Public Procurement Act.
The contracting authority shall also exclude\n economic operators, which are subject to EU sanctions in accordance with EU regulation\n 833/2014 with later amendments, Article 5k.\n \n \n \n \n \n 5 Lot5.1 Lot technical ID: LOT-0000Title: Logistical support for International Environmental events during the Danish Presidency\n of the Council of the European Union in second half of 2025\n Description: This contract covers the management, coordination and smooth running of a Danish Environmental\n Logistic Team, hereafter “Danish Environmental Logistic Team” (DELT) for the Danish\n Ministry of Environment and Gender Equality, hereafter “contracting authority”. DELT\n includes the 2 coordinators that are the subject of these specifications and do not\n include persons from the contracting authority. The purpose of the DELT team is to\n provide logistical support for the Danish delegations in their activities during international\n environmental events (abroad) as part of the Danish presidency of the Council of the\n EU (EU Presidency) in 2025. The services covered by these specifications involves\n provision of 2 coordinators specializing in the organization and logistical support\n of international events and meetings abroad.See further description in the tender\n documents.\n Internal identifier: 2025-137\n 5.1.1 PurposeMain nature of the contract: Services\n Main classification (cpv): 75131000 Government services\n Additional classification (cpv): 55120000 Hotel meeting and conference services\n Additional classification (cpv): 75130000 Supporting services for the government\n \n 5.1.2 Place of performance\n Anywhere in the given country\n Additional information: The events to be organised under this contract are outside of Denmark. See the specification\n of requirements for further information.\n \n 5.1.6 General informationProcurement Project not financed with EU Funds.\n The procurement is covered by the Government Procurement Agreement (GPA): yes\n \n 5.1.10 Award criteriaCriterion:\n Name: Experience and expertise\n Description: For the purposes of the contracting authority’s evaluation in respect of the subcriterion\n Experience and expertise, a
model is applied which translates the evaluation into\n one point. Accordingly, one point on the above-mentioned
scale from 0-5 is awarded.
As\n regards the subcriterion Experience and expertise, tenders are evaluated against an\n absolute standard, see the
above-mentioned scale.
Given the significant importance\n of the coordinators' experience and expertise on the execution of the contract, this
will\n be evaluated as an award criterion.
The specific experience and expertise of the\n personnel responsible for carrying out the contract is absolutely essential to ensure\n that the assignment runs smoothly. The bidder must specifically propose two people\n who will be responsible for carrying out the contract (two coordinators). The coordinators\n must have significant experience in the
logistical aspects of event organization\n and logistics team coordination. If the coordinators have experience managing logistics\n for other EU presidencies, a description and preferably a reference for that assignment\n must be included
in the tender.
The tenderer must include in its tender:
-\n The CVs of the two people it is proposing to carry out the assignment, including any\n relevant supporting
documents demonstrating the knowledge and experience acquired\n by the proposed personnel relevant for
the services described in the specifications.\n Each CV should be no longer than 3 pages excluding supporting
documents, e.g.\n references, certificates etc.
- For each proposed coordinator, a description of\n experience with relevant assignments relating to the coordination/organisation of\n events involving at least 70 participants, with a total cost per event of at least\n €10,000
(inclusive of VAT). The tenderer should include 1-5 relevant assignments.\n Each assignment should be briefly
described, stating the amount, date and recipients\n (public or private entity) and the results delivered. For
each assignment, supporting\n documents should ideally include a reference (contact person for the public or
private\n purchaser) for the previous assignment, accompanied by a certificate or written statement\n of satisfactory performance, which is issued or countersigned by the public or private\n purchaser. Descriptions must
be limited to 1 page pr. assignment with a maximum\n of 2 supporting documents pr. assignment.
- Indication of high level of oral and\n written English.
The tenderer will be evaluated against:
- Demonstration of\n relevant skills, experience and expertise in logistical aspects of event organization\n and
logistics team management.
- Past relevant assignments. It is weighted\n positively, if the assignment is accompanied by a reference and
certificate or\n written statement of satisfactory performance. In addition, it is weighted positively\n if the proposed coordinator has experience from a previous EU presidency or similar\n assignment.
- Demonstration of excellent oral and written command of English (corresponding\n to at least level B2 of the
Common European Framework of Reference for Languages\n - CEFR).\n Weight (percentage, exact): 40\n \n Criterion:\n \n Description: For the purposes of the contracting authority’s evaluation in respect of the subcriterion\n Offer description, a model is
applied which translates the evaluation into one\n point. Accordingly, one point on the above-mentioned scale from 0-
5 is awarded.
As\n regards the subcriterion Offer description, tenders are evaluated against an absolute\n standard, see the abovementioned scale.
The way in which the tenderer approaches\n the planning of logistics for international meetings including the efficient
management\n of resources, both financial and human, is important for the smooth functioning of\n the Danish EU
presidency. Therefore, the offer description will be evaluated as\n an award criterion.
The tenderer must include in its tender:
- Example of\n resource allocation plan for an EU coordination meeting for 70 people, including breakdown\n of
logistical tasks, price estimate for each task and indication of which tasks\n would be delegated to a sub-supplier.
- Description of measures proposed to ensure\n continuity of services (taking account of unforeseen circumstances, provision of back-up\n staff, etc.)
The tenderer will be evaluated against:
- Demonstration of adequate\n and efficient resource allocation planning for an EU meeting during an international\n event.
- Measures to ensure continuity of services by guaranteeing the availability\n of qualified staff in the event of
unforeseen circumstances (e.g. 2 experienced\n back-up personnel) and by describing a system for transmitting information relating\n to events to ensure optimum transfer of files in the event of unforeseen circumstances.\n Weight (percentage, exact): 20\n \n Criterion:\n \n Description: The tenderer must include in their offer a fixed price per month for the coordinators’\n fee, for a maximum of 7,5
months (June 1st – January 15th). Be aware that the\n maximum budget is 135.000 EUR. Any tenders exceeding
the maximum budget will not\n be evaluated.
A linear points model is used for the purpose of the contracting\n authority’s evaluation of the subcriterion Price,
where the tender with the lowest\n price will be awarded 5 points and 0 points will be awarded to tender with the lowest\n price + 50%.
The points for each tender are calculated according to the following\n formula:
Points = highest point on the scale – ((highest point on the scale –\n lowest point on the scale)/ 50%) * (the tender’s
price – the lowest price of the\n tenders)/the lowest price of the tenders.
The points for each tender are calculated\n according to the following formula:
Points = lowest point on the scale + (highest\n point on the scale – lowest point on the scale) * (1-(the tender’s price –
the\n lowest price, which results in the lowest point on the scale)/(the highest price,\n which results in the highest point
on the scale - the lowest price, which results\n in the lowest point on the scale))
If the price of one or more of the tenders\n fall outside the range of lowest price + 50 %, the range will be adjusted with
10\n percentage points at a time until all tenders can be contained within the range.\n Weight (percentage, exact): 40\n \n \n 5.1.12 Terms of procurementInformation about review deadlines: Pursuant to Consolidated Act no. 593 of 2 June 2016 on the Complaints Board for Public\n Procurement as amended, the following time limits apply to the filing of requests\n for a review procedure:
Complaints about procurement procedures or decisions falling\n within Part II of the Danish Public Procurement Act which are not covered by subsection\n 1 of the Act, must, according to section 7(2) of the Act, be filed with the Danish\n Complaints Board for Public Procurement within:
(1) 45 calendar days of the contracting\n authority having published a notice in the Official Journal of the European Union\n to the effect that the contracting authority has entered into a contract. The time\n limit is calculated from the date after the date when the notice was published;
(2)\n 30 calendar days, calculated from the date after the date when the contracting authority\n notified the affected tenderers that a contract based on a framework agreement with\n reopening of competition or a dynamic purchasing system has been entered into, if\n the notification contained a statement of the reasons for the decision.
(3) six\n months of the contracting authority having entered into a framework agreement, counted\n from the date after the date when the contracting authority notified the affected\n candidates and tenderers, see section 2(2) of the Act, or section 171(4) of the Danish\n Public Procurement Act.
(4) 20 calendar days calculated from the date after the\n contracting authority has announced its decision, see section 185(2), second sentence,\n of the Danish Public Procurement Act.
If a contracting authority has complied\n with the procedure outlined in section 4 of the Act to ensure that a contract is not\n declared ineffective, see section 7(3) of the Act, an application for a review of\n whether the contracting authority has entered into a contract in contravention of\n the Public Procurement Directive without prior publication of a contract notice in\n the Official Journal of the European Union must be filed with the Danish Complaints\n Board for Public Procurement within 30 calendar days calculated from the date after\n the date when the contracting authority has published a notice in the Official Journal\n of the European Union stating that the contracting authority has entered into a contract,\n provided that the notice contains the reasons for the contracting authority’s decision\n to award the contract without prior publication of a contract notice in the Official\n Journal of the European Union.
Not later than on the date of the filing of an\n application for a review procedure with the Danish Complaints Board for Public Procurement,\n the applicant must notify the contracting authority in writing that an application\n for a review procedure has been filed with the Danish Complaints Board for Public\n Procurement, see section 6(4) of the Act. Furthermore, the contracting authority must\n be informed of whether the application for a review procedure has been filed in the\n stand-still period, see section 3(1) or (2) of the Act, or during the period of 10\n calendar days laid down in section 4(1)(ii). In cases where the application for a\n review procedure has not been filed in the above-mentioned periods, the applicant\n must also state whether the applicant has applied for a stay pending the outcome of\n the review procedure, see section 12(1) of the Act.
The Danish Complaints Board\n for Public Procurement’s own review procedure guidelines are available on www.klfu.dk.\n \n 5.1.15 Techniques\n Information about the dynamic purchasing system:No dynamic purchase system\n \n \n 5.1.16 Further information, mediation and reviewReview organisation: Klagenævnet for Udbud - Nævnenes Hus\n Organisation providing more information on the review procedures: Konkurrence- og Forbrugerstyrelsen\n Organisation whose budget is used to pay for the contract: The Danish Ministry of Environment and Gender Equality\n Organisation executing the payment: The Danish Ministry of Environment and Gender Equality\n Organisation signing the contract: The Danish Ministry of Environment and Gender Equality\n TED eSender: Mercell Holding ASA\n \n \n \n 6 ResultsValue of all contracts awarded in this notice: 134.250 Euro\n 6.1 Result lot ldentifier: LOT-0000At least one winner was chosen.\n 6.1.2 Information about winnersWinner:Official name: Kavando BV\n \n \n Identifier of lot or group of lots: LOT-0000\n Value of the result: 134.250 Euro\n The tender was ranked: no\n The tender is a variant: no\n Subcontracting value is known: no\n Subcontracting percentage is known: no\n Contract information:Identifier of the contract: 1\n Title: Contract for Logistical support for International Environmental events during the\n Danish Presidency of the Council of the European Union in second half of 2025\n Date on which the winner was chosen: 30-04-2025\n Date of the conclusion of the contract: 02-06-2025\n The contract is awarded within a framework agreement: no\n Organisation signing the contract: The Danish Ministry of Environment and Gender Equality\n \n \n \n 6.1.4 Statistical informationReceived tenders or requests to participate:Type of received submissions: Tenders from micro tenderersNumber of tenders or requests to participate received: 1\n \n \n Range of tenders:Value of the lowest admissible tender: 134.250 Euro\n Value of the highest admissible tender: 134.250 Euro\n \n \n \n \n 8 Organisations8.1 ORG-0001Official name: The Danish Ministry of Environment and Gender Equality\n Registration number: 12854358\n Postal address: Frederiksholms Kanal 26 \n \n \n Country subdivision (NUTS): Extra-Regio NUTS 3 (DKZZZ)\n \n Contact point: Morten Jacobsen\n \n \n Internet address: https://mim.dk/\n Roles of this organisation:\n Organisation signing the contract\n Organisation whose budget is used to pay for the contract\n Organisation executing the payment\n \n \n 8.1 ORG-0002Official name: Klagenævnet for Udbud - Nævnenes Hus\n Registration number: 37795526\n Postal address: Toldboden 2 \n \n \n Country subdivision (NUTS): Vestjylland (DK041)\n \n Email: klfu@naevneneshus.dk\n \n \n Internet address: http://www.naevneneshus.dk\n Roles of this organisation:\n \n \n 8.1 ORG-0003Official name: Konkurrence- og Forbrugerstyrelsen\n Registration number: 10294819\n Postal address: Carl Jacobsens Vej 35 \n \n \n Country subdivision (NUTS): Byen København (DK011)\n \n \n \n \n Internet address: http://www.kfst.dk\n Roles of this organisation:Organisation providing more information on the review procedures\n \n \n 8.1 ORG-0004Official name: Kavando BV\n Registration number: 1005682241\n Postal address: Willamekaai, 33 \n \n \n Country subdivision (NUTS): Arr. Halle-Vilvoorde (BE241)\n \n Contact point: Kavando BV\n Email: kamiel-vd@hotmail.com\n \n Roles of this organisation:\n Winner of these lots: LOT-0000\n \n \n 8.1 ORG-0005Official name: Mercell Holding ASA\n Registration number: 980921565\n Postal address: Askekroken 11 \n \n \n Country subdivision (NUTS): Oslo (NO081)\n \n \n Email: publication@mercell.com\n \n \n Internet address: http://mercell.com/\n Roles of this organisation:\n \n \n \n 11 Notice information11.1 Notice informationNotice identifier/version: 7e56d70c-3166-4b9c-9c4d-2fd08df2b3ca - 01\n \n Notice type: Contract or concession award notice – standard regime\n Notice dispatch date: 23-06-2025 07:47 +00:00\n Notice dispatch date (eSender): 23-06-2025 07:53 +00:00\n Languages in which this notice is officially available: English \n \n 11.2 Publication informationNotice publication number: 00408027-2025\n OJ S issue number: 119/2025\n Publication date: 25-06-2025\n \n \n \n","opsummeringDA":{"card":{"titel":"Logistical support for International Environmental events during the Danish Presidency of the Council of the European Union in second half of 2025","ordregiver":"The Danish Ministry of Environment and Gender Equality","ordregiverId":"12854358","ordregiverIdDatavasket":"12854358","publiceringsdato":"2025-06-25+02:00","cpvKode":"75131000","cpvTitel":"Tjenester for den offentlige sektor","formulartype":"Resultater","formulartypeKode":"result","tidsfrister":[],"alleOrdregivere":["The Danish Ministry of Environment and Gender Equality"],"beskrivelse":"This contract covers the management, coordination and smooth running of a Danish Environmental Logistic Team, hereafter “Danish Environmental Logistic Team” (DELT) for the Danish Ministry of Environment and Gender Equality, hereafter “contracting authority”. DELT includes the 2 coordinators that are the subject of these specifications and do not include persons from the contracting authority. The purpose of the DELT team is to provide logistical support for the Danish delegations in their activities during international environmental events (abroad) as part of the Danish presidency of the Council of the EU (EU Presidency) in 2025. The services covered by these specifications involves provision of 2 coordinators specializing in the organization and logistical support of international events and meetings abroad.See further description in the tender documents.","bkSubTypeKode":"29","bkSubType":"Bekendtgørelse om indgåede kontrakter – det generelle direktiv, standardordningen","erAendring":false},"indholdsType":"HENTET_FRA_TED","sekundaereOrdregivere":[],"udforelsesstedNutsCode":[],"udforelsesstedSubLand":[],"udforelsesstedLand":["Danmark"],"udforelsesstedBy":[],"tilbudsfrister":[],"intressentfrister":[],"deltagelsefrister":[],"svarfrister":[],"antalParts":0,"antalLots":1,"udbudsDokumenter":[]},"opsummeringEN":{"card":{"titel":"Logistical support for International Environmental events during the Danish Presidency of the Council of the European Union in second half of 2025","ordregiver":"The Danish Ministry of Environment and Gender Equality","ordregiverId":"12854358","ordregiverIdDatavasket":"12854358","publiceringsdato":"2025-06-25+02:00","cpvKode":"75131000","cpvTitel":"Government services","formulartype":"Result","formulartypeKode":"result","tidsfrister":[],"alleOrdregivere":["The Danish Ministry of Environment and Gender Equality"],"beskrivelse":"This contract covers the management, coordination and smooth running of a Danish Environmental Logistic Team, hereafter “Danish Environmental Logistic Team” (DELT) for the Danish Ministry of Environment and Gender Equality, hereafter “contracting authority”. DELT includes the 2 coordinators that are the subject of these specifications and do not include persons from the contracting authority. The purpose of the DELT team is to provide logistical support for the Danish delegations in their activities during international environmental events (abroad) as part of the Danish presidency of the Council of the EU (EU Presidency) in 2025. The services covered by these specifications involves provision of 2 coordinators specializing in the organization and logistical support of international events and meetings abroad.See further description in the tender documents.","bkSubTypeKode":"29","bkSubType":"Contract award notice – general directive, standard regime","erAendring":false},"indholdsType":"HENTET_FRA_TED","sekundaereOrdregivere":[],"udforelsesstedNutsCode":[],"udforelsesstedSubLand":[],"udforelsesstedLand":["Denmark"],"udforelsesstedBy":[],"tilbudsfrister":[],"intressentfrister":[],"deltagelsefrister":[],"svarfrister":[],"antalParts":0,"antalLots":1,"udbudsDokumenter":[]}}