{"bekendtgoerelseNoegle":{"noticeId":{"value":"361fd1b3-605c-42a0-a434-4576278619b7"},"noticeVersion":{"value":"01"},"noticePublicationNumber":{}},"htmlDA":"\n\n \n
1 Køber
1.1 Køber
Officielt navn: Syddansk Universitet
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Køberens retlige status: Offentligretligt organ
\n
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2 Procedure
2.1 Procedure
Titel: Grant Management IT System for Danish Advanced Research Academy
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Beskrivelse: The Grant Management IT System must be an online platform, capable of handling applications\n for PhD fellowships from national and international students, and later on, small\n travel grants from members of the Danish Advanced Research Academy. The platform should\n allow for a setup, where the submission, evaluation of applications and grant agreement\n signing are handled online within the IT system. That is, applicants submit their\n applications included uploads, administrators can assign reviewers/evaluators, reviewers\n can assess and score applications and ultimately select applicants for funding. The\n platform should be able to handle the electronic signing of grant agreements. In addition,\n the platform must be able to report and provide statistics on the application process.\n The platform must be able to handle GDPR sensitive data and store submitted data at\n European servers. The IT system must provide an intuitive platform for applicants,\n administrators and application reviewers. The platform must be adaptable to the visual\n identity of the Danish Advanced Research Academy, DARA.
\n
Identifikator for proceduren: 30485600-6b3e-448a-a993-fbec105636f7
\n
Intern identifikator: 459387
\n
2.1.1 Formål
Kontraktens art: Tjenesteydelser
\n
Primær klassificering (cpv): 72000000 It-tjenester: rådgivning, programmeludvikling, internet og support
\n
\n
2.1.3 Værdi
Anslået værdi eksklusiv moms: 630.000 Dansk krone
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2.1.4 Generelle oplysninger
Retsgrundlag:
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Indkøb under tærskelværdien med grænseoverskridende interesse
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\n
\n
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5 Delkontrakt
5.1 Teknisk ID for partiet: LOT-0000
Titel: Grant Management IT System for Danish Advanced Research Academy
\n
Beskrivelse: The Grant Management IT System must be an online platform, capable of handling applications\n for PhD fellowships from national and international students, and later on, small\n travel grants from members of the Danish Advanced Research Academy. The platform should\n allow for a setup, where the submission, evaluation of applications and grant agreement\n signing are handled online within the IT system. That is, applicants submit their\n applications included uploads, administrators can assign reviewers/evaluators, reviewers\n can assess and score applications and ultimately select applicants for funding. The\n platform should be able to handle the electronic signing of grant agreements. In addition,\n the platform must be able to report and provide statistics on the application process.\n The platform must be able to handle GDPR sensitive data and store submitted data at\n European servers. The IT system must provide an intuitive platform for applicants,\n administrators and application reviewers. The platform must be adaptable to the visual\n identity of the Danish Advanced Research Academy, DARA.
\n
Intern identifikator: 459387
\n
5.1.1 Formål
Kontraktens art: Tjenesteydelser
\n
Primær klassificering (cpv): 72000000 It-tjenester: rådgivning, programmeludvikling, internet og support
\n
\n
5.1.3 Anslået varighed
Startdato: 15-05-2025
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Varighed: 1 År
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5.1.4 Fornyelse
Højeste antal fornyelser: 0
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5.1.5 Værdi
Anslået værdi eksklusiv moms: 630.000 Dansk krone
\n
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5.1.6 Generelle oplysninger
Yderligere oplysninger: The Customer has the option to extend the Contract with 4 years on unchanged terms.\n The Customer must notify the Supplier of the use of the option no later than 3 months\n before the option begins. The Contract can be cancelled by either party with 6 months’\n notice durings this period.
\n
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5.1.9 Udvælgelseskriterier
Kriterium: Egnethed til at udøve det pågældende erhverv
Beskrivelse: In connection with submitting the tender, the Tenderer must complete the documents\n below, which confirm that the Tenderer: • Is not subject to the grounds for exclusion\n (appendix 3 – Declaration of faith and law), • Is on the lack of any affiliation with\n Russian nationals or natural or legal persons, entities or bodies established in Russia\n (appendix 4 - Declaration of honour regarding Russian Regulation 2022/576) • Uses\n any subcontractors (appendix 7 – Subcontractors) or other supporting companies (appendix\n 5 - Statement of support) and (appendix 6 – Associations).
\n
\n
Kriterium: Økonomisk og finansiel formåen
Beskrivelse: The Tenderer must show a positive equity on average for the last three (3) available\n financial years. The Tenderer must submit relevant documentation together with the\n tender to demonstrate compliance with the above requirement, for example, in the form\n of annual financial statements. If the Tenderer is a newly established company, the\n Contracting Authority accepts a bank guarantee that ensures the tenderer has sufficient\n financial capacity to perform the task.
\n
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Kriterium: Teknisk og faglig formåen
Beskrivelse: It is a minimum requirement that the Tenderer has relevant expertise from a similar\n assignment to the one being tendered demonstrated by one (1) reference within the\n last three (3) years. With relevant expertise within the categories, the Contracting\n Authority understands similar tasks that include deliveries to both the public and\n private sectors as well as single deliveries and deliveries on framework agreements.\n The references must include: - Description of the deliverance - Name of the customer\n - Value - Date of delivery and/or period of framework agreement (start and end date).\n The Tenderer must submit relevant documentation together with the tender to demonstrate\n compliance with the above requirement.
\n
\n
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5.1.10 Tildelingskriterier
Kriterium:
Type: Pris
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Beskrivelse: Prices must be stated in the attached Schedule of Prices – Appendix 2, as prescribed.
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Vægtning (procentdel, præcis): 50
\n
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Kriterium:
Type: Kvalitet
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Beskrivelse: - Tiered pricing options 5 % - Clearly defined extra costs 10 % - Cloud-based Hosting\n in Green Data Centers 5 % - Paperless Processes 5 % - Environmentally Responsible\n Partnerships 5 % - Onboarding and Training 35 % - Continuous Upgrades & Patches 35\n %
\n
Vægtning (procentdel, præcis): 50
\n
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5.1.11 Udbudsdokumenter
Adresse på udbudsdokumenterne: https://www.comdia.com/sdu/tenderinformationshow.aspx?Id=459387
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5.1.12 Udbudsvilkår
Vilkår for indgivelse:
Indgivelsesadresse: https://www.comdia.com/sdu/tenderinformationshow.aspx?Id=459387
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Frist for modtagelse af tilbud: 18-04-2025 12:00 +02:00
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5.1.15 Teknikker
Rammeaftale:
Ingen rammeaftale
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Oplysninger om det dynamiske indkøbssystem:
Intet dynamisk indkøbssystem
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\n
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5.1.16 Yderligere oplysninger, mægling og gennemgang
Organisation med ansvar for klager: Klagenævnet for Udbud
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Organisation, der leverer supplerende oplysninger om udbudsproceduren: Syddansk Universitet
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Organisation, der leverer yderligere oplysninger om klageprocedurerne: Konkurrence- og Forbrugerstyrelsen
\n
Organisation, der modtager ansøgninger om deltagelse: Syddansk Universitet
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Organisation, der behandler tilbud: Syddansk Universitet
\n
DK eSender: Comdia ApS
\n
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8 Organisationer
8.1 ORG-0001
Officielt navn: Syddansk Universitet
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Registreringsnummer: 29283958
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Postadresse: Campusvej 55  
\n
By: Odense M
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Postnummer: 5230
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Landespecifik underafdeling (NUTS): Fyn (DK031)
\n
Land: Danmark
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Kontaktpunkt: Mette Jørgensen
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E-mail: mettj@sdu.dk
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Telefon: 65507502
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Internetadresse: https://www.sdu.dk/
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Denne organisations roller:
Køber
\n
Organisation, der leverer supplerende oplysninger om udbudsproceduren
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Organisation, der modtager ansøgninger om deltagelse
\n
Organisation, der behandler tilbud
\n
\n
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8.1 ORG-1000
Officielt navn: Comdia ApS
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Registreringsnummer: 33501404
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Postadresse: Lindvedvej 73  
\n
By: Odense S
\n
Postnummer: 5260
\n
Landespecifik underafdeling (NUTS): Fyn (DK031)
\n
Land: Danmark
\n
E-mail: support@comdia.com
\n
Telefon: +45 7199 3672
\n
Internetadresse: https://www.comdia.com/
\n
Denne organisations roller:
DK eSender
\n
\n
\n
8.1 ORG-1001
Officielt navn: Klagenævnet for Udbud
\n
Registreringsnummer: 37795526
\n
Postadresse: Nævnenes Hus, Toldboden 2  
\n
By: Viborg
\n
Postnummer: 8800
\n
Landespecifik underafdeling (NUTS): Vestjylland (DK041)
\n
Land: Danmark
\n
E-mail: klfu@naevneneshus.dk
\n
Telefon: +45 7240 5600
\n
Internetadresse: http://www.klfu.dk
\n
Denne organisations roller:
Organisation med ansvar for klager
\n
\n
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8.1 ORG-1002
Officielt navn: Konkurrence- og Forbrugerstyrelsen
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Registreringsnummer: 10294819
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Postadresse: Carl Jacobsens Vej 35  
\n
By: Valby
\n
Postnummer: 2500
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Landespecifik underafdeling (NUTS): Københavns omegn (DK012)
\n
Land: Danmark
\n
E-mail: kfst@kfst.dk
\n
Telefon: +45 4171 5000
\n
Internetadresse: https://www.kfst.dk/
\n
Denne organisations roller:
Organisation, der leverer yderligere oplysninger om klageprocedurerne
\n
\n
\n
\n
11 Oplysninger om bekendtgørelsen
11.1 Oplysninger om bekendtgørelsen
Identifikator for bekendtgørelsen: 361fd1b3-605c-42a0-a434-4576278619b7 - 01
\n
Formulartype: Konkurrencevilkår
\n
Bekendtgørelsestype: Annoncering
\n
Afsendelsesdato for bekendtgørelsen: 04-04-2025 14:13 +02:00
\n
Dato for afsendelse af bekendtgørelse (eSender): 04-04-2025 14:13 +02:00
\n
Sprog, som denne bekendtgørelse er officielt tilgængelig på: dansk 
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11.2 Oplysninger om offentliggørelsen
Offentliggørelsesdato: 04-04-2025 14:13 +02:00
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\n
\n \n","htmlEN":"\n\n \n
1 Buyer
1.1 Buyer
Official name: Syddansk Universitet
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Legal type of the buyer: Body governed by public law
\n
\n
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2 Procedure
2.1 Procedure
Title: Grant Management IT System for Danish Advanced Research Academy
\n
Description: The Grant Management IT System must be an online platform, capable of handling applications\n for PhD fellowships from national and international students, and later on, small\n travel grants from members of the Danish Advanced Research Academy. The platform should\n allow for a setup, where the submission, evaluation of applications and grant agreement\n signing are handled online within the IT system. That is, applicants submit their\n applications included uploads, administrators can assign reviewers/evaluators, reviewers\n can assess and score applications and ultimately select applicants for funding. The\n platform should be able to handle the electronic signing of grant agreements. In addition,\n the platform must be able to report and provide statistics on the application process.\n The platform must be able to handle GDPR sensitive data and store submitted data at\n European servers. The IT system must provide an intuitive platform for applicants,\n administrators and application reviewers. The platform must be adaptable to the visual\n identity of the Danish Advanced Research Academy, DARA.
\n
Procedure identifier: 30485600-6b3e-448a-a993-fbec105636f7
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Internal identifier: 459387
\n
2.1.1 Purpose
Main nature of the contract: Services
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Main classification (cpv): 72000000 IT services: consulting, software development, Internet and support
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2.1.3 Value
Estimated value excluding VAT: 630.000 Danish krone
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2.1.4 General information
Legal basis:
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Procurement below threshold with cross-border interest
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5 Lot
5.1 Lot technical ID: LOT-0000
Title: Grant Management IT System for Danish Advanced Research Academy
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Description: The Grant Management IT System must be an online platform, capable of handling applications\n for PhD fellowships from national and international students, and later on, small\n travel grants from members of the Danish Advanced Research Academy. The platform should\n allow for a setup, where the submission, evaluation of applications and grant agreement\n signing are handled online within the IT system. That is, applicants submit their\n applications included uploads, administrators can assign reviewers/evaluators, reviewers\n can assess and score applications and ultimately select applicants for funding. The\n platform should be able to handle the electronic signing of grant agreements. In addition,\n the platform must be able to report and provide statistics on the application process.\n The platform must be able to handle GDPR sensitive data and store submitted data at\n European servers. The IT system must provide an intuitive platform for applicants,\n administrators and application reviewers. The platform must be adaptable to the visual\n identity of the Danish Advanced Research Academy, DARA.
\n
Internal identifier: 459387
\n
5.1.1 Purpose
Main nature of the contract: Services
\n
Main classification (cpv): 72000000 IT services: consulting, software development, Internet and support
\n
\n
5.1.3 Estimated duration
Start date: 15-05-2025
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Duration: 1 Year
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5.1.4 Renewal
Maximum renewals: 0
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5.1.5 Value
Estimated value excluding VAT: 630.000 Danish krone
\n
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5.1.6 General information
Additional information: The Customer has the option to extend the Contract with 4 years on unchanged terms.\n The Customer must notify the Supplier of the use of the option no later than 3 months\n before the option begins. The Contract can be cancelled by either party with 6 months’\n notice durings this period.
\n
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5.1.9 Selection criteria
Criterion: Suitability to pursue the professional activity
Description: In connection with submitting the tender, the Tenderer must complete the documents\n below, which confirm that the Tenderer: • Is not subject to the grounds for exclusion\n (appendix 3 – Declaration of faith and law), • Is on the lack of any affiliation with\n Russian nationals or natural or legal persons, entities or bodies established in Russia\n (appendix 4 - Declaration of honour regarding Russian Regulation 2022/576) • Uses\n any subcontractors (appendix 7 – Subcontractors) or other supporting companies (appendix\n 5 - Statement of support) and (appendix 6 – Associations).
\n
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Criterion: Economic and financial standing
Description: The Tenderer must show a positive equity on average for the last three (3) available\n financial years. The Tenderer must submit relevant documentation together with the\n tender to demonstrate compliance with the above requirement, for example, in the form\n of annual financial statements. If the Tenderer is a newly established company, the\n Contracting Authority accepts a bank guarantee that ensures the tenderer has sufficient\n financial capacity to perform the task.
\n
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Criterion: Technical and professional ability
Description: It is a minimum requirement that the Tenderer has relevant expertise from a similar\n assignment to the one being tendered demonstrated by one (1) reference within the\n last three (3) years. With relevant expertise within the categories, the Contracting\n Authority understands similar tasks that include deliveries to both the public and\n private sectors as well as single deliveries and deliveries on framework agreements.\n The references must include: - Description of the deliverance - Name of the customer\n - Value - Date of delivery and/or period of framework agreement (start and end date).\n The Tenderer must submit relevant documentation together with the tender to demonstrate\n compliance with the above requirement.
\n
\n
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5.1.10 Award criteria
Criterion:
Type: Price
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Description: Prices must be stated in the attached Schedule of Prices – Appendix 2, as prescribed.
\n
Weight (percentage, exact): 50
\n
\n
Criterion:
Type: Quality
\n
Description: - Tiered pricing options 5 % - Clearly defined extra costs 10 % - Cloud-based Hosting\n in Green Data Centers 5 % - Paperless Processes 5 % - Environmentally Responsible\n Partnerships 5 % - Onboarding and Training 35 % - Continuous Upgrades & Patches 35\n %
\n
Weight (percentage, exact): 50
\n
\n
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5.1.11 Procurement documents
Address of the procurement documents: https://www.comdia.com/sdu/tenderinformationshow.aspx?Id=459387
\n
\n
5.1.12 Terms of procurement
Terms of submission:
Address for submission: https://www.comdia.com/sdu/tenderinformationshow.aspx?Id=459387
\n
Deadline for receipt of tenders: 18-04-2025 12:00 +02:00
\n
\n
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5.1.15 Techniques
Framework agreement:
No framework agreement
\n
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Information about the dynamic purchasing system:
No dynamic purchase system
\n
\n
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5.1.16 Further information, mediation and review
Review organisation: Klagenævnet for Udbud
\n
Organisation providing additional information about the procurement procedure: Syddansk Universitet
\n
Organisation providing more information on the review procedures: Konkurrence- og Forbrugerstyrelsen
\n
Organisation receiving requests to participate: Syddansk Universitet
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Organisation processing tenders: Syddansk Universitet
\n
DK eSender: Comdia ApS
\n
\n
\n
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8 Organisations
8.1 ORG-0001
Official name: Syddansk Universitet
\n
Registration number: 29283958
\n
Postal address: Campusvej 55  
\n
Town: Odense M
\n
Postcode: 5230
\n
Country subdivision (NUTS): Fyn (DK031)
\n
Country: Denmark
\n
Contact point: Mette Jørgensen
\n
Email: mettj@sdu.dk
\n
Telephone: 65507502
\n
Internet address: https://www.sdu.dk/
\n
Roles of this organisation:
Buyer
\n
Organisation providing additional information about the procurement procedure
\n
Organisation receiving requests to participate
\n
Organisation processing tenders
\n
\n
\n
8.1 ORG-1000
Official name: Comdia ApS
\n
Registration number: 33501404
\n
Postal address: Lindvedvej 73  
\n
Town: Odense S
\n
Postcode: 5260
\n
Country subdivision (NUTS): Fyn (DK031)
\n
Country: Denmark
\n
Email: support@comdia.com
\n
Telephone: +45 7199 3672
\n
Internet address: https://www.comdia.com/
\n
Roles of this organisation:
DK eSender
\n
\n
\n
8.1 ORG-1001
Official name: Klagenævnet for Udbud
\n
Registration number: 37795526
\n
Postal address: Nævnenes Hus, Toldboden 2  
\n
Town: Viborg
\n
Postcode: 8800
\n
Country subdivision (NUTS): Vestjylland (DK041)
\n
Country: Denmark
\n
Email: klfu@naevneneshus.dk
\n
Telephone: +45 7240 5600
\n
Internet address: http://www.klfu.dk
\n
Roles of this organisation:
Review organisation
\n
\n
\n
8.1 ORG-1002
Official name: Konkurrence- og Forbrugerstyrelsen
\n
Registration number: 10294819
\n
Postal address: Carl Jacobsens Vej 35  
\n
Town: Valby
\n
Postcode: 2500
\n
Country subdivision (NUTS): Københavns omegn (DK012)
\n
Country: Denmark
\n
Email: kfst@kfst.dk
\n
Telephone: +45 4171 5000
\n
Internet address: https://www.kfst.dk/
\n
Roles of this organisation:
Organisation providing more information on the review procedures
\n
\n
\n
\n
11 Notice information
11.1 Notice information
Notice identifier/version: 361fd1b3-605c-42a0-a434-4576278619b7 - 01
\n
Form type: Competition
\n
Notice type: Contract notice
\n
Notice dispatch date: 04-04-2025 14:13 +02:00
\n
Notice dispatch date (eSender): 04-04-2025 14:13 +02:00
\n
Languages in which this notice is officially available: Danish 
\n
\n
11.2 Publication information
Publication Date: 04-04-2025 14:13 +02:00
\n
\n
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