2 Procedure

2.1 Procedure

Titel: Odense Teater - Tender Stage Machinery Systems

Beskrivelse: The tender concerns the conclusion of a contract with a stage machinery contractor\n in connection with the replacement and modernization of the stage machinery systems\n at Odense Teater, focusing on the future. The following, among others, must be carried\n out: New revolving stage New stage hoists New fly grid New point hoists New galleries\n New understage The list is not exhaustive, and the exact scope will be specified in\n the tender material. The construction task must follow AB 18, Appendix 5.

Identifikator for proceduren: c8929a1b-c7b7-4f80-aa6e-1684044d84ed

Intern ID: OT-1

Udbudsprocedure: Udbud med forhandling/indkaldelse af tilbud med forudgående offentliggørelse

Proceduren er en hasteprocedure: nej

Hovedpunkterne i proceduren: Negotiation: The purpose of the negotiation is to give the bidding contractors a precise\n understanding of the client's needs and to give the client the opportunity to adjust\n the tender basis, as well as to allow the bidding contractors to optimize and adjust\n their bids accordingly. The negotiation can cover all aspects of the bid, including\n price. Negotiation Process: The client initially reviews the received bids to prepare\n the agenda for further negotiations with the contractors. It is expected that one\n negotiation meeting will be held with each of the invited contractors. However, the\n client reserves the right to award the contract based on the initial bid without conducting\n negotiations. The client can repeat the process of inviting contractors to submit\n revised bids until the client announces that the next bid will be the final bid, after\n which the contract will be awarded to the contractor who has submitted the best bid\n according to the evaluation criteria. The negotiation process will be conducted in\n compliance with the principles of equal treatment and transparency in procurement\n law. About the Initial Bid: The initial bids must comply with the client's requirements\n as per the tender material. The client conducts a compliance assessment of the received\n initial bids to engage in dialogue with the contractor regarding adherence to the\n formal requirements in the tender material. An initial bid can be part of the negotiation\n meeting even if it does not meet the formal requirements, lacks requested information,\n or directly and/or indirectly takes exceptions to minimum requirements or fundamental\n elements in the tender material. However, the bid cannot be part of the evaluation\n if the client chooses to exercise the right to award the contract based on the initial\n bids. It is the contractor's responsibility to ensure that the initial bid contains\n the requested information and does not include any reservations, etc., that would\n render the bid non-compliant. It is recommended that the contractor in their initial\n bid offers a solution to the task that includes meeting all the requirements in the\n material. The contractor should indicate in their bid which requirements are inappropriate,\n costly, etc., so this can be included in the negotiation. It is noted that the entire\n tender material is subject to negotiation and there are no minimum requirements. For\n the initial bid to be included in the negotiations, it is a requirement that the bid\n is submitted within the specified deadline in the schedule. About the Negotiation\n Meeting: Initially, the client will ask questions about the content of the initial\n bid and clarify any ambiguities, misunderstandings, or inappropriate aspects. The\n client will point out the relative strengths and weaknesses of the submitted bid.\n The client will also point out if the initial bid contains elements that would render\n the bid non-compliant if these elements are not changed in the final bid. However,\n the contractor cannot expect the client to point out all aspects that may affect compliance.\n The contractor can then provide feedback on the tender material regarding whether\n there are requirements in the material that are unnecessarily strict or requirements\n that are unnecessary and costly for the task. To the extent that the negotiations\n concern the tender material and its interpretation, the contractors will receive the\n same feedback, but to the extent that the negotiations concern the contractor's specific\n solution proposal, each contractor will receive individual feedback. Confidential\n information from the negotiation meetings with the contractor will not be shared with\n the other contractors, and the contractor will not receive confidential information\n from the other contractors' negotiation meetings. The client will prepare minutes\n from the negotiation meetings, which will only document the content of the individual\n meetings, in accordance with the rules of the procurement law. The client is aware\n of the special obligation to ensure that there is no discrimination between the contractors\n by providing information that may place some contractors in a better position than\n others. The client therefore strives to ensure that any information - which the client\n has communicated to one or more contractors during the negotiations, and which is\n presumed to be relevant to all contractors in relation to the preparation of future\n bids - will be communicated to all contractors no later than together with the invitation\n to submit bids. Any supplementary information or changes to the tender material based\n on the negotiation meetings will also be sent to the contractors.

2.1.1 Formål

Kontraktens hovedformål: Bygge og anlæg

Primær klassifikation (cpv): 45212322 Opførelse af teatre

2.1.2 Udførelsessted

Postadresse: Jernbanegade 21

By: Odense

Postnummer: 5000

Landsdel (NUTS): Fyn (DK031)

Land: Danmark

2.1.3 Værdi

Anslået værdi eksklusiv moms: 35.000.000 Dansk krone

2.1.4 Generelle oplysninger

Retsgrundlag:

Direktiv 2014/24/EU

2.1.6 Udelukkelsesgrunde

Kilder til grundlag for udelukkelse: Bekendtgørelse

Insolvens: Udbudslovens §137, stk 1 nr. 2

Konkurs: Udbudslovens §137, stk 1 nr. 2

Tvangsakkord uden for konkurs: Udbudslovens §137, stk 1 nr. 2

En situation, der svarer til konkurs i henhold til national ret: Udbudslovens §137, stk 1 nr. 2

Aktiver, der administreres af en kurator: Udbudslovens §137, stk 1 nr. 2

Erhvervsvirksomheden er indstillet: Udbudslovens §137, stk 1 nr. 2

Interessekonflikt som følge af deltagelse i udbudsproceduren: Udbudslovens §137, stk 1 nr. 4

Tilsidesættelse af forpligtelser på miljølovgivningsområdet: Udbudslovens §137, stk 1 nr. 1

Tilsidesættelse af forpligtelser på sociallovgivningsområdet: Udbudslovens §137, stk 1 nr. 1

Har afgivet urigtige oplysninger eller tilbageholdt oplysninger, som ikke var i stand til at fremlægge de krævede dokumenter og indhentet fortrolige oplysninger i forbindelse med denne procedure: Udbudslovens §137, stk 1 nr. 1

Tilsidesættelse af forpligtelser på det arbejdsretlige område: Udbudslovens §137, stk 1 nr. 1

Ophævelse eller en lignende sanktion: Udbudslovens §137, stk 1 nr. 1

Hvidvaskning af penge eller finansiering af terrorisme: Udbudslovens §137, stk 1 nr. 1

5 Delkontrakt

5.1 Teknisk ID for delkontrakten: LOT-0001

Titel: Odense Teater - Tender Stage Machinery Systems

Beskrivelse: Introduction Most of the stage machinery systems at the Odense Teater are being replaced.\n A few systems will be partially replaced and overhauled. The stage machinery consists\n of overstage and understage machinery systems. In addition, the theatre will be equipped\n with a new stage machinery control system, which will control all stage machinery\n systems. The following text does not contain any detailed technical information. It\n is intended to give the bidder an overview of the scope of the work in order to spark\n his interest and to give him the opportunity to assess whether he can offer his services\n within the specified period, taking into account the scope and complexity of the systems\n described. Dismantling The theater's existing systems must be dismantled and disposed\n of. This includes motor drives, mechanical systems, steel construction, electrical\n infrastructure and the wooden stage floor. Stage machinery The overstage machinery\n systems to be dismantled currently include the following systems: 22x Counterweight\n fly bars 8x Powered fly bars 2x Powered lighting Bars 1x Winch drive of the safety\n curtain The understage machinery systems to be dismantled currently include the following\n systems: 6x Orchestra pit elevators (scissor lift) 1x Turntable The associated infrastructure\n such as wire ropes, pulleys, flying bars, as well as the supporting and retaining\n structures must also be dismantled. The electrical infrastructure, including cables,\n cable support systems and electrical cabinets of these overstage and understage systems,\n must also be dismantled. Steel work In the stage tower, there is a gallery on the\n left and right, which are connected to the fly grid via a spiral staircase. These\n must be completely dismantled. To do this, the pulley beams, winch support beams,\n grid floor, and flooring beams of the lower fly grid level must be dismantled. Wooden\n stage floor The wooden stage floor with a total area of approx. 190 m2 including the\n flooring sleepers must be dismantled. Overstage machinery The followings overstage\n machinery systems must be installed: 26x Powered fly bar winches Above the orchestra\n pit there is a powered winch drive of the forestage fly bar, with a lighting grid\n made of steel tubes on its 8 wire ropes. The winch drive works and is currently in\n use. The existing winch needs to be refurbished. This winch is installed in a very\n narrow and difficult to access cavity. As part of the renovation, better access for\n maintenance work on the winch will be created from above. Nevertheless, installing\n a new winch would be a lot of work. The existing winch drive is therefore to be refurbished\n and integrated into the new stage machinery control system. For this, in addition\n to the axis computer and frequency converter, the encoder, load measurement and limit\n switch also need to be replaced. The wire ropes and diverter pulleys also need to\n be replaced. The steel grid will be replaced by two flying bars. Understage machinery\n A new double-deck revolving stage is to be installed. The centre of this revolving\n stage is to be installed exactly where the current turntable is. The diameter of the\n upper deck is 10.6 m, like the existing turntable. The diameter of the upper deck\n is approximately 9.6 m. The upper deck will be supported on rollers on the existing\n concrete ring, on which the current turntable is already supported, as well as on\n steel columns that connect the upper deck to the lower deck. No stage elevators are\n planned for the revolving stage. However, as many 1x1 m trap doors as possible, which\n can also be combined in segments to form larger openings, will be integrated into\n the upper deck. A slip ring is to be installed for power and network transmission\n of the AV and lighting systems to the lower deck of the revolving stage. Stage machinery\n control system The stage machinery control system is intended to control all stage\n machinery systems listed above. Electrical infrastructure The complete electrical\n infrastructure for the stage machinery system must be installed. In addition to all\n the cabling on cable support systems, this also includes the cabinets for the auxiliary\n computers and frequency converters as well as the power supply cabinets. A closed\n electrical room in the sub-stage is provided for the upper and lower machinery. The\n supply line to the power supply cabinets is provided by a third-party contractor.\n Drive system safety curtain The existing safety curtain is approximately 6.4 m high\n and 9 m wide. There are counterweights to the left and right of the door leaf. A new\n winch drive must be supplied for this existing safety curtain. Stage tower Two new\n galleries are to be installed on the left and right of the stage tower along the outer\n walls. Stairs will connect the galleries to each other and the upper gallery to the\n fly grid. The lower fly grid is to be completely replaced. In addition to the new\n beams for the pulleys of the fly bars, new flooring beams between the roof racks also\n need to be installed. Additional support beams for the winch drives and the support\n of the sound isolation walls described below also need to be installed. Stage The\n substructures of the stage floor must be adapted to the new revolving stage. Stage\n floor A new wooden stage floor with a total area of approx. 190 m2 must be installed\n on stage level on the upper deck of the revolving stage as well as the stage areas\n around the revolving stage and the rear stage. The stage floor shall be the flooring\n sleepers.

Intern ID: OT-1

5.1.1 Formål

Kontraktens hovedformål: Bygge og anlæg

Primær klassifikation (cpv): 45221000 Bygge- og anlægsarbejde i forbindelse med broer, tunneler, skakte og underføringer

Valgmuligheder:

Beskrivelse af optioner: The following overstage machinery systems will be listed as options in the tender.\n The commissioning of these services depends on the total amount of the offers and\n any additional funding sources that are currently being examined. There is no entitlement\n to the commissioning of the delivery and installation of the following systems: 6x\n Powered mobile point hoists 2x Powered undergallery fly bars 4x Powered rear stage\n fly bars

5.1.2 Udførelsessted

Postadresse: Jernbanegade 21

By: Odense

Postnummer: 5000

Landsdel (NUTS): Fyn (DK031)

Land: Danmark

Yderligere oplysninger:

5.1.3 Anslået varighed

Startdato: 23-06-2025

Varigheds slutdato: 13-11-2026

5.1.4 Fornyelse

Højeste antal fornyelser: 0

5.1.5 Værdi

Anslået værdi eksklusiv moms: 35.000.000 Dansk krone

5.1.6 Generelle oplysninger

Reserveret deltagelse: Deltagelse uden forbehold.

Navnene på og de faglige kvalifikationer for det personale, der skal udføre kontrakten, skal angives: Ikke påkrævet

Indkøbsprojekt, der ikke finansieres med EU-midler

Udbuddet er omfattet af aftalen om offentlige udbud (GPA): ja

Dette udbud er også egnet for små og mellemstore virksomheder (SMV'er)

Yderligere oplysninger: Evaluation Model: The following has been specified: Quality 50% and Price 50%. The\n evaluation model below is used, where quality is 100% in total and then divided by\n the price. See the full description of the evaluation model below: When evaluating\n the bids, the client uses the following evaluation model: Description of the Evaluation\n Model, according to the Public Procurement Act § 160, subsection 1: The client uses\n the so-called commission model, where the price is evaluated only after all other\n criteria have been evaluated. The allocation is done in such a way that the qualitative\n award criteria can achieve a weighted score of 10. These points are distributed with\n different point values weighted per sub-criterion. A bid can achieve a total weighted\n score of 10 points. Bids that do not achieve a score of 60%, corresponding to 6 points\n of the total weighted points that can be awarded, are automatically excluded from\n the rest of the award procedure. The client will then evaluate the bids that have\n met the minimum point requirement for quality. These will be evaluated on the criterion\n \"Price\" and proceed to a financial assessment. The Financial Assessment: Evaluation\n of the criterion \"Price\" is based on the percentage payment of the contract sum stated\n in the bid, where the price is divided by the number of quality points the bid has\n achieved. This gives the bid a number that indicates how much a \"quality point\" costs.\n The bid that meets the minimum quality point requirement and has the lowest price\n per quality point wins. The evaluation model can be seen in the bid list with algorithms\n and setup. The client evaluates the bids solely based on the information provided\n in the submitted bid, including attachments. However, the client reserves the right\n to include information found elsewhere in the contractor's submitted bid that, in\n the client's opinion, is relevant to the evaluation. Qualitative Sub-Criteria: When\n assessing the bids' fulfillment of the qualitative sub-criteria, a professional and\n discretionary assessment is made according to the sub-criteria specified in the section\n on this. The bids are given points in whole numbers on a scale from 0-10. The scale\n is described as follows: Fulfillment of the Criterion Points Optimal 10 Excellent\n 9 Very Satisfactory 8 Satisfactory 7 Above Average 6 Average 5 Below Average 4 Less\n Satisfactory 3 Unsatisfactory 2 Poor 1 Not at All 0

5.1.9 Udvælgelseskriterier

Kilder til udvælgelseskriterier: Bekendtgørelse

Kriterium: Andre økonomiske eller finansielle krav

Beskrivelse: 7.1 Economic and Financial Standing The applicant/bidder must meet the following minimum\n requirements for economic and financial standing, in accordance with procurement law\n § 142: • The applicant/bidder must provide information on equity for the last three\n completed financial years. • The applicant/bidder's equity must be positive in all\n three completed financial years. • The applicant/bidder must provide information on\n the solvency ratio for the last three completed financial years. • The applicant/bidder's\n solvency ratio must be at least 20% in all three completed financial years (equity/liabilities)\n x 100%. • The applicant/bidder should not have gone through bankruptcy proceedings\n within the last 10 years. The applicant/bidder must provide this information in the\n ESPD section: \"Selection.\"

Kriteriet vil blive anvendt til at udvælge de ansøgere, som skal opfordres til at deltage i anden fase af proceduren

Kriterium: Andel af underleverancer

Beskrivelse: 7.2 Consortium If a bid is submitted by a consortium, the required information must\n be provided for each participant in the consortium in separate ESPDs for each consortium\n participant. The consortium participants must indicate in the ESPD which consortium\n participant, with binding effect, can conduct clarifying discussions and enter into\n contracts with the Client. Additionally, the individual participants' services/roles\n in the consortium must be specified in the ESPD. In the suitability assessment, the\n overall suitability of the consortium will be evaluated. The requirements regarding\n documentation of the ESPD in section 7.2 also apply to consortium participants

Kriteriet vil blive anvendt til at udvælge de ansøgere, som skal opfordres til at deltage i anden fase af proceduren

Kriterium: Referencer på specificerede arbejder

Beskrivelse: 8 Selection Prequalification The client will prequalify applicants who will be invited\n to submit offers. During prequalification, a selection will be made based on an assessment\n of each applicant's general suitability to handle the tendered task. The purpose is\n to ensure that the competition for the tendered task takes place among the bidders\n who are best suited to handle the task. In the selection process, the client will\n prioritize the Bidders that fulfill the requirements that are set out in section 7\n of this document and the requirements specified in Appendix 8. The Client will invite\n all bidders that fulfill these criteria to the second phase of this tender. If there\n are less than 3 bidders fulfilling these criteria the Client will consider the option\n of looking for a third bidder within the group of bidders that don’t fulfill all criteria.\n In this case, the Client will do an evaluation. The Client will talk with the contact\n persons who the Bidders have named for his references and ask the following questions\n regarding the Bidders’ performance: 1. Overall satisfaction with the services delivered\n 2. Collaboration with the contractor during the design phase and during the construction\n phase 3. Quality and documentation 4. Adherence to deadlines 5. Adherence to the offer\n 6. Price in relation to the service Each reference will be evaluated according to\n these criteria and rated as follows: Point Description 5 Best possible references\n 4 Above average references 3 Average / satisfactory references 2 Below average references\n 1 Very poor reference The annual turnover will be evaluated as follows: Point Description\n 3 More than DKK 25.000.000 ex VAT 2 More than DKK 20.000.000 ex VAT 1 More than DKK\n 15.000.000 ex VAT The number of permanent employees will be evaluated as follows:\n Point Description 3 More than 30 2 More than 20 1 More than 10 The Client will then\n select the Bidder with the highest score to proceed to the second phase of this tender.

Kriteriet vil blive anvendt til at udvælge de ansøgere, som skal opfordres til at deltage i anden fase af proceduren

Oplysninger om den anden fase i en procedure, der afvikles i to faser:

Mindsteantallet af ansøgere, som skal opfordres til at deltage i anden fase af proceduren: 3

Det højeste antal ansøgere, som skal opfordres til at deltage i anden fase af proceduren: 3

Proceduren afvikles i successive faser. I hver fase kan nogle ansøgere blive

Køberen forbeholder sig retten til at tildele kontrakten på grundlag af de indledende tilbud uden yderligere forhandlinger

5.1.10 Tildelingskriterier

Kriterium:

Type: Pris

Navn: Laveste pris

Beskrivelse: Udfyld med tildingskriterier og pris

Vægtning (procentdel, præcis): 50

Kriterium:

Type: Kvalitet

Navn: Kvalitet

Beskrivelse: Udfyldes med alle underkriterier og vægtning

Vægtning (procentdel, præcis): 50

5.1.11 Udbudsdokumenter

Frist for anmodning om yderligere oplysninger: 12-03-2025 12:00 +01:00

Adresse på udbudsdokumenterne: https://field.dalux.com/client/da-dk/public/tender/TID-39658

5.1.12 Udbudsvilkår

Vilkår for proceduren:

Den påtænkte dato for afsendelse af opfordringerne til at afgive tilbud: 27-03-2025

Vilkår for indgivelse:

Elektronisk indgivelse: Påkrævet

Indgivelsesadresse: http://www.dalux.com

Sprog, som tilbud og ansøgninger om deltagelse kan indgives på: engelsk

Elektronisk katalog: Ikke tilladt

Beskrivelse af den finansielle garanti: According to AB 18, the contractor is required to provide a bank guarantee of 15%\n of the contract sum until the handover of the works. After the handover, this guarantee\n is reduced to 10% of the contract sum.

Frist for modtagelse af anmodninger om deltagelse: 19-03-2025 15:00 +01:00

Betingelser for kontraktens udførelse:

Udførelsen af kontrakten skal ske inden for rammerne af programmer for beskyttet beskæftigelse: Nej

Elektronisk fakturering: Påkrævet

Der vil blive anvendt elektronisk bestilling: ja

Der vil blive anvendt elektronisk betaling: ja

Oplysninger om klagefrister: Information on Complaint Deadlines: According to the Act on the Complaints Board for\n Public Procurement, the following deadlines apply for submitting a complaint: Complaint\n about not being selected must be submitted to the Complaints Board for Public Procurement\n within 20 calendar days, cf. § 7, subsection 1 of the Act, from the day after the\n notification is sent to the affected applicants about who has been selected, when\n the notification is accompanied by a justification for the decision in accordance\n with § 2, subsection 1, no. 1 of the Act, and § 171, subsection 2 of the Public Procurement\n Act. In other situations, a complaint about procurement, cf. § 7, subsection 2 of\n the Act, must be submitted to the Complaints Board for Public Procurement within:\n 45 calendar days after the contracting authority has published a notice in the Official\n Journal of the European Union about the conclusion of a contract. The deadline is\n calculated from the day after the notice is published. 20 calendar days from the day\n after the contracting authority has announced its decision, cf. § 185, subsection\n 2 of the Public Procurement Act. At the latest, simultaneously with submitting a complaint\n to the Complaints Board for Public Procurement, the complainant must notify the contracting\n authority in writing that a complaint is being submitted to the Complaints Board for\n Public Procurement and whether the complaint is submitted during the standstill period,\n cf. § 6, subsection 4 of the Act. In cases where the complaint is not submitted during\n the standstill period, the complainant must also state whether a suspensive effect\n of the complaint is requested, cf. § 12, subsection 1 of the Act. The email address\n of the Complaints Board for Public Procurement is provided in section VI.4.1). The\n complaint guidance of the Complaints Board for Public Procurement can be found at:\n www.erhvervsstyrelsen.dk.

5.1.15 Teknikker

Rammeaftale:

Ingen rammeaftale

Oplysninger om det dynamiske indkøbssystem:

Intet dynamisk indkøbssystem

Elektronisk auktion: nej

5.1.16 Yderligere oplysninger, mægling og gennemgang

Organisation med ansvar for klager: Nævnenes Hus

Organisation, der leverer yderligere oplysninger om klageprocedurerne: Konkurrence- og Forbrugerstyrelsen

Organisation, der modtager ansøgninger om deltagelse: Odense Teater

TED eSender: Publications Office of the European Union

2 Procedure

2.1 Procedure

Title: Odense Teater - Tender Stage Machinery Systems

Description: The tender concerns the conclusion of a contract with a stage machinery contractor\n in connection with the replacement and modernization of the stage machinery systems\n at Odense Teater, focusing on the future. The following, among others, must be carried\n out: New revolving stage New stage hoists New fly grid New point hoists New galleries\n New understage The list is not exhaustive, and the exact scope will be specified in\n the tender material. The construction task must follow AB 18, Appendix 5.

Procedure identifier: c8929a1b-c7b7-4f80-aa6e-1684044d84ed

Internal identifier: OT-1

Type of procedure: Negotiated with prior publication of a call for competition / competitive with negotiation

The procedure is accelerated: no

Main features of the procedure: Negotiation: The purpose of the negotiation is to give the bidding contractors a precise\n understanding of the client's needs and to give the client the opportunity to adjust\n the tender basis, as well as to allow the bidding contractors to optimize and adjust\n their bids accordingly. The negotiation can cover all aspects of the bid, including\n price. Negotiation Process: The client initially reviews the received bids to prepare\n the agenda for further negotiations with the contractors. It is expected that one\n negotiation meeting will be held with each of the invited contractors. However, the\n client reserves the right to award the contract based on the initial bid without conducting\n negotiations. The client can repeat the process of inviting contractors to submit\n revised bids until the client announces that the next bid will be the final bid, after\n which the contract will be awarded to the contractor who has submitted the best bid\n according to the evaluation criteria. The negotiation process will be conducted in\n compliance with the principles of equal treatment and transparency in procurement\n law. About the Initial Bid: The initial bids must comply with the client's requirements\n as per the tender material. The client conducts a compliance assessment of the received\n initial bids to engage in dialogue with the contractor regarding adherence to the\n formal requirements in the tender material. An initial bid can be part of the negotiation\n meeting even if it does not meet the formal requirements, lacks requested information,\n or directly and/or indirectly takes exceptions to minimum requirements or fundamental\n elements in the tender material. However, the bid cannot be part of the evaluation\n if the client chooses to exercise the right to award the contract based on the initial\n bids. It is the contractor's responsibility to ensure that the initial bid contains\n the requested information and does not include any reservations, etc., that would\n render the bid non-compliant. It is recommended that the contractor in their initial\n bid offers a solution to the task that includes meeting all the requirements in the\n material. The contractor should indicate in their bid which requirements are inappropriate,\n costly, etc., so this can be included in the negotiation. It is noted that the entire\n tender material is subject to negotiation and there are no minimum requirements. For\n the initial bid to be included in the negotiations, it is a requirement that the bid\n is submitted within the specified deadline in the schedule. About the Negotiation\n Meeting: Initially, the client will ask questions about the content of the initial\n bid and clarify any ambiguities, misunderstandings, or inappropriate aspects. The\n client will point out the relative strengths and weaknesses of the submitted bid.\n The client will also point out if the initial bid contains elements that would render\n the bid non-compliant if these elements are not changed in the final bid. However,\n the contractor cannot expect the client to point out all aspects that may affect compliance.\n The contractor can then provide feedback on the tender material regarding whether\n there are requirements in the material that are unnecessarily strict or requirements\n that are unnecessary and costly for the task. To the extent that the negotiations\n concern the tender material and its interpretation, the contractors will receive the\n same feedback, but to the extent that the negotiations concern the contractor's specific\n solution proposal, each contractor will receive individual feedback. Confidential\n information from the negotiation meetings with the contractor will not be shared with\n the other contractors, and the contractor will not receive confidential information\n from the other contractors' negotiation meetings. The client will prepare minutes\n from the negotiation meetings, which will only document the content of the individual\n meetings, in accordance with the rules of the procurement law. The client is aware\n of the special obligation to ensure that there is no discrimination between the contractors\n by providing information that may place some contractors in a better position than\n others. The client therefore strives to ensure that any information - which the client\n has communicated to one or more contractors during the negotiations, and which is\n presumed to be relevant to all contractors in relation to the preparation of future\n bids - will be communicated to all contractors no later than together with the invitation\n to submit bids. Any supplementary information or changes to the tender material based\n on the negotiation meetings will also be sent to the contractors.

2.1.1 Purpose

Main nature of the contract: Works

Main classification (cpv): 45212322 Theatre construction work

2.1.2 Place of performance

Postal address: Jernbanegade 21

Town: Odense

Postcode: 5000

Country subdivision (NUTS): Fyn (DK031)

Country: Denmark

2.1.3 Value

Estimated value excluding VAT: 35.000.000 Danish krone

2.1.4 General information

Legal basis:

Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion: Notice

Insolvency: Udbudslovens §137, stk 1 nr. 2

Bankruptcy: Udbudslovens §137, stk 1 nr. 2

Arrangement with creditors: Udbudslovens §137, stk 1 nr. 2

Analogous situation like bankruptcy under national law: Udbudslovens §137, stk 1 nr. 2

Assets being administered by liquidator: Udbudslovens §137, stk 1 nr. 2

Business activities are suspended: Udbudslovens §137, stk 1 nr. 2

Conflict of interest due to its participation in the procurement procedure: Udbudslovens §137, stk 1 nr. 4

Breaching of obligations in the fields of environmental law: Udbudslovens §137, stk 1 nr. 1

Breaching of obligations in the fields of social law: Udbudslovens §137, stk 1 nr. 1

Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure: Udbudslovens §137, stk 1 nr. 1

Breaching of obligations in the fields of labour law: Udbudslovens §137, stk 1 nr. 1

Early termination, damages or other comparable sanctions: Udbudslovens §137, stk 1 nr. 1

Money laundering or terrorist financing: Udbudslovens §137, stk 1 nr. 1

5 Lot

5.1 Lot technical ID: LOT-0001

Title: Odense Teater - Tender Stage Machinery Systems

Description: Introduction Most of the stage machinery systems at the Odense Teater are being replaced.\n A few systems will be partially replaced and overhauled. The stage machinery consists\n of overstage and understage machinery systems. In addition, the theatre will be equipped\n with a new stage machinery control system, which will control all stage machinery\n systems. The following text does not contain any detailed technical information. It\n is intended to give the bidder an overview of the scope of the work in order to spark\n his interest and to give him the opportunity to assess whether he can offer his services\n within the specified period, taking into account the scope and complexity of the systems\n described. Dismantling The theater's existing systems must be dismantled and disposed\n of. This includes motor drives, mechanical systems, steel construction, electrical\n infrastructure and the wooden stage floor. Stage machinery The overstage machinery\n systems to be dismantled currently include the following systems: 22x Counterweight\n fly bars 8x Powered fly bars 2x Powered lighting Bars 1x Winch drive of the safety\n curtain The understage machinery systems to be dismantled currently include the following\n systems: 6x Orchestra pit elevators (scissor lift) 1x Turntable The associated infrastructure\n such as wire ropes, pulleys, flying bars, as well as the supporting and retaining\n structures must also be dismantled. The electrical infrastructure, including cables,\n cable support systems and electrical cabinets of these overstage and understage systems,\n must also be dismantled. Steel work In the stage tower, there is a gallery on the\n left and right, which are connected to the fly grid via a spiral staircase. These\n must be completely dismantled. To do this, the pulley beams, winch support beams,\n grid floor, and flooring beams of the lower fly grid level must be dismantled. Wooden\n stage floor The wooden stage floor with a total area of approx. 190 m2 including the\n flooring sleepers must be dismantled. Overstage machinery The followings overstage\n machinery systems must be installed: 26x Powered fly bar winches Above the orchestra\n pit there is a powered winch drive of the forestage fly bar, with a lighting grid\n made of steel tubes on its 8 wire ropes. The winch drive works and is currently in\n use. The existing winch needs to be refurbished. This winch is installed in a very\n narrow and difficult to access cavity. As part of the renovation, better access for\n maintenance work on the winch will be created from above. Nevertheless, installing\n a new winch would be a lot of work. The existing winch drive is therefore to be refurbished\n and integrated into the new stage machinery control system. For this, in addition\n to the axis computer and frequency converter, the encoder, load measurement and limit\n switch also need to be replaced. The wire ropes and diverter pulleys also need to\n be replaced. The steel grid will be replaced by two flying bars. Understage machinery\n A new double-deck revolving stage is to be installed. The centre of this revolving\n stage is to be installed exactly where the current turntable is. The diameter of the\n upper deck is 10.6 m, like the existing turntable. The diameter of the upper deck\n is approximately 9.6 m. The upper deck will be supported on rollers on the existing\n concrete ring, on which the current turntable is already supported, as well as on\n steel columns that connect the upper deck to the lower deck. No stage elevators are\n planned for the revolving stage. However, as many 1x1 m trap doors as possible, which\n can also be combined in segments to form larger openings, will be integrated into\n the upper deck. A slip ring is to be installed for power and network transmission\n of the AV and lighting systems to the lower deck of the revolving stage. Stage machinery\n control system The stage machinery control system is intended to control all stage\n machinery systems listed above. Electrical infrastructure The complete electrical\n infrastructure for the stage machinery system must be installed. In addition to all\n the cabling on cable support systems, this also includes the cabinets for the auxiliary\n computers and frequency converters as well as the power supply cabinets. A closed\n electrical room in the sub-stage is provided for the upper and lower machinery. The\n supply line to the power supply cabinets is provided by a third-party contractor.\n Drive system safety curtain The existing safety curtain is approximately 6.4 m high\n and 9 m wide. There are counterweights to the left and right of the door leaf. A new\n winch drive must be supplied for this existing safety curtain. Stage tower Two new\n galleries are to be installed on the left and right of the stage tower along the outer\n walls. Stairs will connect the galleries to each other and the upper gallery to the\n fly grid. The lower fly grid is to be completely replaced. In addition to the new\n beams for the pulleys of the fly bars, new flooring beams between the roof racks also\n need to be installed. Additional support beams for the winch drives and the support\n of the sound isolation walls described below also need to be installed. Stage The\n substructures of the stage floor must be adapted to the new revolving stage. Stage\n floor A new wooden stage floor with a total area of approx. 190 m2 must be installed\n on stage level on the upper deck of the revolving stage as well as the stage areas\n around the revolving stage and the rear stage. The stage floor shall be the flooring\n sleepers.

Internal identifier: OT-1

5.1.1 Purpose

Main nature of the contract: Works

Main classification (cpv): 45221000 Construction work for bridges and tunnels, shafts and subways

Options:

Description of the options: The following overstage machinery systems will be listed as options in the tender.\n The commissioning of these services depends on the total amount of the offers and\n any additional funding sources that are currently being examined. There is no entitlement\n to the commissioning of the delivery and installation of the following systems: 6x\n Powered mobile point hoists 2x Powered undergallery fly bars 4x Powered rear stage\n fly bars

5.1.2 Place of performance

Postal address: Jernbanegade 21

Town: Odense

Postcode: 5000

Country subdivision (NUTS): Fyn (DK031)

Country: Denmark

Additional information:

5.1.3 Estimated duration

Start date: 23-06-2025

Duration end date: 13-11-2026

5.1.4 Renewal

Maximum renewals: 0

5.1.5 Value

Estimated value excluding VAT: 35.000.000 Danish krone

5.1.6 General information

Reserved participation: Participation is not reserved.

The names and professional qualifications of the staff assigned to perform the contract must be given: Not required

Procurement Project not financed with EU Funds.

The procurement is covered by the Government Procurement Agreement (GPA): yes

This procurement is also suitable for small and medium-sized enterprises (SMEs)

Additional information: Evaluation Model: The following has been specified: Quality 50% and Price 50%. The\n evaluation model below is used, where quality is 100% in total and then divided by\n the price. See the full description of the evaluation model below: When evaluating\n the bids, the client uses the following evaluation model: Description of the Evaluation\n Model, according to the Public Procurement Act § 160, subsection 1: The client uses\n the so-called commission model, where the price is evaluated only after all other\n criteria have been evaluated. The allocation is done in such a way that the qualitative\n award criteria can achieve a weighted score of 10. These points are distributed with\n different point values weighted per sub-criterion. A bid can achieve a total weighted\n score of 10 points. Bids that do not achieve a score of 60%, corresponding to 6 points\n of the total weighted points that can be awarded, are automatically excluded from\n the rest of the award procedure. The client will then evaluate the bids that have\n met the minimum point requirement for quality. These will be evaluated on the criterion\n \"Price\" and proceed to a financial assessment. The Financial Assessment: Evaluation\n of the criterion \"Price\" is based on the percentage payment of the contract sum stated\n in the bid, where the price is divided by the number of quality points the bid has\n achieved. This gives the bid a number that indicates how much a \"quality point\" costs.\n The bid that meets the minimum quality point requirement and has the lowest price\n per quality point wins. The evaluation model can be seen in the bid list with algorithms\n and setup. The client evaluates the bids solely based on the information provided\n in the submitted bid, including attachments. However, the client reserves the right\n to include information found elsewhere in the contractor's submitted bid that, in\n the client's opinion, is relevant to the evaluation. Qualitative Sub-Criteria: When\n assessing the bids' fulfillment of the qualitative sub-criteria, a professional and\n discretionary assessment is made according to the sub-criteria specified in the section\n on this. The bids are given points in whole numbers on a scale from 0-10. The scale\n is described as follows: Fulfillment of the Criterion Points Optimal 10 Excellent\n 9 Very Satisfactory 8 Satisfactory 7 Above Average 6 Average 5 Below Average 4 Less\n Satisfactory 3 Unsatisfactory 2 Poor 1 Not at All 0

5.1.9 Selection criteria

Sources of selection criteria: Notice

Criterion: Other economic or financial requirements

Description: 7.1 Economic and Financial Standing The applicant/bidder must meet the following minimum\n requirements for economic and financial standing, in accordance with procurement law\n § 142: • The applicant/bidder must provide information on equity for the last three\n completed financial years. • The applicant/bidder's equity must be positive in all\n three completed financial years. • The applicant/bidder must provide information on\n the solvency ratio for the last three completed financial years. • The applicant/bidder's\n solvency ratio must be at least 20% in all three completed financial years (equity/liabilities)\n x 100%. • The applicant/bidder should not have gone through bankruptcy proceedings\n within the last 10 years. The applicant/bidder must provide this information in the\n ESPD section: \"Selection.\"

The criteria will be used to select the candidates to be invited for the second stage of the procedure

Criterion: Subcontracting proportion

Description: 7.2 Consortium If a bid is submitted by a consortium, the required information must\n be provided for each participant in the consortium in separate ESPDs for each consortium\n participant. The consortium participants must indicate in the ESPD which consortium\n participant, with binding effect, can conduct clarifying discussions and enter into\n contracts with the Client. Additionally, the individual participants' services/roles\n in the consortium must be specified in the ESPD. In the suitability assessment, the\n overall suitability of the consortium will be evaluated. The requirements regarding\n documentation of the ESPD in section 7.2 also apply to consortium participants

The criteria will be used to select the candidates to be invited for the second stage of the procedure

Criterion: References on specified works

Description: 8 Selection Prequalification The client will prequalify applicants who will be invited\n to submit offers. During prequalification, a selection will be made based on an assessment\n of each applicant's general suitability to handle the tendered task. The purpose is\n to ensure that the competition for the tendered task takes place among the bidders\n who are best suited to handle the task. In the selection process, the client will\n prioritize the Bidders that fulfill the requirements that are set out in section 7\n of this document and the requirements specified in Appendix 8. The Client will invite\n all bidders that fulfill these criteria to the second phase of this tender. If there\n are less than 3 bidders fulfilling these criteria the Client will consider the option\n of looking for a third bidder within the group of bidders that don’t fulfill all criteria.\n In this case, the Client will do an evaluation. The Client will talk with the contact\n persons who the Bidders have named for his references and ask the following questions\n regarding the Bidders’ performance: 1. Overall satisfaction with the services delivered\n 2. Collaboration with the contractor during the design phase and during the construction\n phase 3. Quality and documentation 4. Adherence to deadlines 5. Adherence to the offer\n 6. Price in relation to the service Each reference will be evaluated according to\n these criteria and rated as follows: Point Description 5 Best possible references\n 4 Above average references 3 Average / satisfactory references 2 Below average references\n 1 Very poor reference The annual turnover will be evaluated as follows: Point Description\n 3 More than DKK 25.000.000 ex VAT 2 More than DKK 20.000.000 ex VAT 1 More than DKK\n 15.000.000 ex VAT The number of permanent employees will be evaluated as follows:\n Point Description 3 More than 30 2 More than 20 1 More than 10 The Client will then\n select the Bidder with the highest score to proceed to the second phase of this tender.

The criteria will be used to select the candidates to be invited for the second stage of the procedure

Information about the second stage of a two-stage procedure:

Minimum number of candidates to be invited for the second stage of the procedure: 3

Maximum number of candidates to be invited for the second stage of the procedure: 3

The procedure will take place in successive stages. At each stage, some participants may be eliminated

The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion:

Type: Price

Name: Laveste pris

Description: Udfyld med tildingskriterier og pris

Weight (percentage, exact): 50

Criterion:

Type: Quality

Name: Kvalitet

Description: Udfyldes med alle underkriterier og vægtning

Weight (percentage, exact): 50

5.1.11 Procurement documents

Deadline for requesting additional information: 12-03-2025 12:00 +01:00

Address of the procurement documents: https://field.dalux.com/client/da-dk/public/tender/TID-39658

5.1.12 Terms of procurement

Terms of the procedure:

Estimated date of dispatch of the invitations to submit tenders: 27-03-2025

Terms of submission:

Electronic submission: Required

Address for submission: http://www.dalux.com

Languages in which tenders or requests to participate may be submitted: English

Electronic catalogue: Not allowed

Description of the financial guarantee: According to AB 18, the contractor is required to provide a bank guarantee of 15%\n of the contract sum until the handover of the works. After the handover, this guarantee\n is reduced to 10% of the contract sum.

Deadline for receipt of requests to participate: 19-03-2025 15:00 +01:00

Terms of contract:

The execution of the contract must be performed within the framework of sheltered employment programmes: No

Electronic invoicing: Required

Electronic ordering will be used: yes

Electronic payment will be used: yes

Information about review deadlines: Information on Complaint Deadlines: According to the Act on the Complaints Board for\n Public Procurement, the following deadlines apply for submitting a complaint: Complaint\n about not being selected must be submitted to the Complaints Board for Public Procurement\n within 20 calendar days, cf. § 7, subsection 1 of the Act, from the day after the\n notification is sent to the affected applicants about who has been selected, when\n the notification is accompanied by a justification for the decision in accordance\n with § 2, subsection 1, no. 1 of the Act, and § 171, subsection 2 of the Public Procurement\n Act. In other situations, a complaint about procurement, cf. § 7, subsection 2 of\n the Act, must be submitted to the Complaints Board for Public Procurement within:\n 45 calendar days after the contracting authority has published a notice in the Official\n Journal of the European Union about the conclusion of a contract. The deadline is\n calculated from the day after the notice is published. 20 calendar days from the day\n after the contracting authority has announced its decision, cf. § 185, subsection\n 2 of the Public Procurement Act. At the latest, simultaneously with submitting a complaint\n to the Complaints Board for Public Procurement, the complainant must notify the contracting\n authority in writing that a complaint is being submitted to the Complaints Board for\n Public Procurement and whether the complaint is submitted during the standstill period,\n cf. § 6, subsection 4 of the Act. In cases where the complaint is not submitted during\n the standstill period, the complainant must also state whether a suspensive effect\n of the complaint is requested, cf. § 12, subsection 1 of the Act. The email address\n of the Complaints Board for Public Procurement is provided in section VI.4.1). The\n complaint guidance of the Complaints Board for Public Procurement can be found at:\n www.erhvervsstyrelsen.dk.

5.1.15 Techniques

Framework agreement:

No framework agreement

Information about the dynamic purchasing system:

No dynamic purchase system

Electronic auction: no

5.1.16 Further information, mediation and review

Review organisation: Nævnenes Hus

Organisation providing more information on the review procedures: Konkurrence- og Forbrugerstyrelsen

Organisation receiving requests to participate: Odense Teater

TED eSender: Publications Office of the European Union