Nordic capacity-building support to LDCs and SIDS for the implementation of the transparency framework of the Paris Agreement
These Tender specifications regard a project within the auspices of the Nordic Working Group for Climate and Air (NKL). The contracting authority under this procurement procedure is The Ministry of Environment and Food of Denmark, as secretariat for the NKL Group.
The contract period is expected to be 1.10.2019 - 15.3.2020.
The overall objective of this contract is to provide the Nordic countries with enhanced knowledge on the type of initiatives that could be supported in order to improve the reporting capacity of especially least developed countries (LDCs) and small island developing states (SIDS) in relation to the transparency framework of the Paris Agreement (UNFCCC).
The specific objectives are
• To enhance the Nordic countries’ knowledge of ongoing transparency related capacity building efforts in developing countries, especially the least developed countries (LDCs) and small island developing states (SIDS).
• To identify gaps and make recommendations of Nordic capacity building efforts in developing countries that would enhance the capacity of these countries to fulfill the reporting requirements of the transparency framework. Recommendations of capacity-building efforts could include identification of ongoing projects to be further supported or suggestions of new initiatives (to be described as a result of the gap analysis).
•To inform future decisions of climate related Nordic ODA projects in developing countries, especially LDCs and SIDS.
1. Carry out an initial, brief overview of ongoing capacity building efforts (projects, initiatives, networks, programmes etc.) especially in the LDCs and SIDS with regard to fulfilment of the transparency framework of the Paris Agreement. The work should:
- Primarily focus on countries or group of countries where the Nordic countries are financing ongoing activities or planning and implementing aid work
- Take into account projects and initiatives listed in existing overviews and mappings carried out by the main international actors such as the Partnership on transparency in the Paris agreement, CGE, CBIT, ICAT, NDC Partnership and others
- The contractor should establish existing or carry out a complementary overview of ongoing capacity-building efforts in the target countries, and if relevant, consider countries or regions where the Nordics have not yet been actively supporting aid Work
2. Use the overview as an input when:
- Conducting a gap analysis of the types of capacity-building activities the Nordic countries may consider to support in the coming years. In this process, the contractor may choose to arrange a stakeholder seminar or workshop primarily with Nordic actors or/and carry out interviews with relevant interest groups.
- Compiling recommendations and a draft list of capacity building activities, projects or initiatives, ongoing or new, that the Nordic countries could consider to support. This information could be used by Nordic development agencies and governments when considering further financial support especially to SIDS and LDCs in the coming years.
Focus should preferably be on countries that the Nordic countries already have relations with, e g through development work.
It is important that the Nordic efforts in this field complement the ongoing activities by other relevant actors both when it comes to mapping of current projects and identifying new capacity building actions on the ground.
The contractor should consider questions that are relevant for both the providers and recipients of capacity-building. For instance, recommendations on potential activities, initiatives or themes to be supported by the Nordic countries should include aspects like target regions or countries, parties involved, scale, results or expected impact, and the type of capacity-building efforts to be supported (workshops, development of governance structures etc.).
The project will deliver 6 outputs/written communication:
1. A short summary (one-two A4) in English by 21.10.2019 (introducing the project). The summary can be used to communicate about the project either as a press release or online.
2. A status report to the steering group by 1.12.2019. The report must be approved by the steering group before the first disbursement (25%).
3. A final report, structured according to the Nordic Council of Ministers’ publishing guidelines. For more detailed technical information and information on publication prices, see the guide for publication . The format will be decided when receiving the first draft report. A draft report should be presented to the steering group and/or NKL by 31.1.2020. The draft final report shall be ready for publication by 1.3.2020.
4. A two-page fact sheet with the main recommendations and at least one infographic available at the same time as the final report, 1.3.2020.
5. A PowerPoint presentation with the main results 31.1.2020.
6. A final NKL-report with accounts and an auditor’s report to be approved by the NKL-group before the final disbursement. This report should be received by the NKL-group by 15.3.2020.
The project should be prepared to present results to the Nordic ODA agencies.
The project should consider the option to use COP25 in December 2019 as a milestone of the project activities.
Tender deadline, recipient of tenders etc.
Tenders must be received by the contracting authority by 22.08.2019 at 23.59.
All the needed documents have to be delivered by this time. Any material that has arrived after the deadline shall not be taken into consideration.
The decision will be taken by the Nordic working group on Climate and Air Pollution (NKL) in September 2019. All tenderers will be informed about the results.
The project will be launched in 1.10.2019 and finished by 15.3.2020. The consultant must be prepared to present draft results of the project to the NKL group by start December 2019 and the end of January 2020.
Tenders must be sent by e-mail to firstname.lastname@example.org
Attn. Nordic Working Group on Climate and Air (NKL)/Anna Gran
c/o Ministry of Environment and Food of Denmark, Department
The following must be entered in the subject line of the e-mail:
”Procurement procedure for: Nordic capacity-building of Paris transparency framework – not to be opened before the expiry of the tender deadline.”
In particular, it should be noted that tenders may be submitted solely to the e-mail address stated, and that any tenders received by ordinary mail and/or delivered to other email addresses will be rejected.
Tenders that are received in due time will be processed after the tender deadline. The tenderer is not admitted to attend the opening of tenders.
The tenderer is assumed to maintain its tender for a period of three months as from the tender deadline.
The Contracting Authority shall not consider the procurement procedure completed until the contract, cf. Appendix 1, has been signed by both parties. Regardless of whether the contract is awarded to another tenderer, the tenderer shall be bound by its tender until the Contracting Authority has concluded the contract, but no longer than for the maintenance period stated above.
Questions and corrections
If the tenderer deems elements of the documents and the procurement procedure to be unclear or inappropriate, the tenderer is encouraged to ask written questions to all three email addresses below:
Questions received no later than 5 working days before expiry of the tender deadline can be expected to be answered. The Contracting Authority will endeavour to answer all questions no later than two working days before the tender deadline.
Questions will be answered in writing. Questions, answers and any corrections will be published in an anonymous form at www.udbud.dk.
It is the tenderer's responsibility to keep current with any published questions and answers as well as corrigenda before expiry of the tender deadline, since non-conforming tenders are the tenderer's responsibility.
For more information on tender specifications and award criteria etc. please see attachements:
Tender specifications Transparancy_NKL_procurement 25.7.2019.pdf
Contract template Transparancy NKL_procurement 25.7.2019.pdf